Student Handbook

THE MISSION OF ROME CATHOLIC SCHOOL
Student Handbook 2010-2011

Rome Catholic School is a Pre-school through Grade 12 community, educating in the Tradition of Jesus Christ. 

We provide a family-centered environment that prepares students for life beyond the classroom. 

We seek to develop excellence in each individual’s academic, spiritual and personal gifts, rdless of faith or culture.

 

800 Cypress Street

Rome, New York 13440

(315) 336-6190

Principal – Mr. Michael Powers

Assistant Principal – Mrs. Nancy E. Wilson

Website: www.romecatholic.org

 

  

Parents/Guardians 

 

You are the primary educators in your child’s life.  The faculty and staff at Rome Catholic School are committed to assisting you in this task.  At this time we wish to provide you with some helpful hints to aid you in guiding your child through this school year:

 

1.Be involved in your child’s education.  Ask your child how his/her day went.  Ask him/her to share the day at school with you.

2.Set aside a designated homework time and place.  Remove all distractions from the room.  Do your homework (pay bills, read, write letters, etc.) at the same table your child at which your child is working.  This sets the tone for homework and gives the child an understanding that everyone has work during the evening at home.

3.Speak directly to your child’s teacher by calling the school office.  Leave a voicemail and the teacher will return your call within 24 hours.  Communication is an essential element in your child’s education.

4.Please encourage your child to become an active member in our community.  Our theme for Catholic Schools Week this year is Celebrate Service.  Keeping with our Catholic Identity, a;; grades will be required to complete service throughout the school year.  Service will vary according to grade level.

5.If you are Catholic, please attend Mass each weekend.  Religion classes do not fulfill your Mass obligation.  Support your Parish as they support our school.  If you are not Catholic, attend your Religious Services; children learn through modeling.  If Religion is not important to you, it will not be to your child.

6.Know what your child is doing and who they are communicating with on the internet.  Keep computer in a central location so you can monitor.  Web cams should never be used by children unless supervised by a parent.

 

 

 

 

 

Terms of Enrollment

 

 

The following sets forth the nature, dynamics and character of the relationship between the School and its students and their parents. This summary will allow both students and parents to clearly understand their rights and obligations while attending the School, and it will minimize any potential misunderstanding in this regard. It is understood that by seeking enrollment in and attend the School, the applicants, students and their parents understand and agree to this statement of rights and obligations. It is part of your agreement with the School.

 

The School warmly welcomes all of the students accepted for the coming school year and will work hard to provide them with a Catholic and academic education in a supportive learning environment. It is understood and agreed by the School's students, and their parents, that students shall obey the School’s Code of Conduct, observe the rules and regulations of the School and perform the academic work required so as to result in sufficient academic success while attending the School. It is also understood and agreed that the School's students attend the School at the School’s invitation, and not pursuant to any right that a student or parent may possess. The admission to, and continued attendance at the School require students to behave consistent with the Code of Conduct, all other rules and regulations of the School and in a manner befitting a student of a Catholic institution. These responsibilities exist both inside and outside of the classroom and during all school functions, whether on campus or located elsewhere.

 

In order to protect its standards of academics, discipline and character, the School reserves the right to require the withdrawal of any student at any time, for any reason deemed sufficient in the sole discretion of the School and its administrators. Through their application enrollment into the School, all students and their parents and/or legal guardians, concede and acknowledge that the School has this right.  By a student’s attendance at the School, he or she, and his or her parents or guardians, acknowledge the further important obligations and restrictions contained in the Student Handbook, and agree to be bound by its terms.

 

Students attending the School understand that they do not possess the same rights they might possess if attending a public school. For example, a student’s freedom of speech is limited in many important respects at the School. Any speech, written or oral, that is contrary to the Roman Catholic faith, the teachings of the Church, the directives of the Bishop or Ordinary of the Diocese of Syracuse or contrary to the School’s Code of Conduct are prohibited. Likewise, speech that is contrary or disruptive to the philosophy and purpose of the School is prohibited. Participating in prohibited speech at the School may be the basis for disciplinary action, up to and including suspension or expulsion.

 

Likewise, while students may have a constitutional right to be free from unreasonable searches or seizures while attending a public school, they understand and agree that the School has the right to search their person or property, if the School's instructors or staff reasonably believe that the search will produce evidence of a violation of a School rule, the School’s Code of Conduct or the law. The School’s students and their parents understand and agree that it is within the sole discretion of the School’s administrators to determine whether such a reasonable belief exists. They further understand and agree that the School has the unfettered right to examine, search or inventory a student's desk, locker, or other space provided to the student for use at School. It is further understood and agreed that these areas may be searched by the School at any time and for any reason. Moreover, if the School permits on-campus parking, students and their parents understand and agree that the School has the unfettered right to search any automobile parked upon its premises. Students have no reasonable expectation of privacy relative to any of these areas (e.g., desks, hallway lockers, locker room lockers, automobiles parked on School grounds, etc.)

 

Additionally, it is understood and agreed by students, and/or their parents or guardians, that they waive and relinquish any right they may have to sue the School, any parish, the Diocese of Syracuse, and/or any individual acting on the half of the School, a parish or the Diocese, such as administrators, teachers, staff, volunteers or any of their agents relative to any matter directly or indirectly concerning academic or disciplinary decisions or matters covered within the Student Handbook.

 

Each student and his or her parents or guardian, by their acceptance of enrollment at the School, agree they may not bring any civil action in any local state or federal court or in any administrative agency or body to challenge any school decision relative to academics or disciplinary matters, including any decision relating to the rules, regulations, procedures or programs covered within this handbook. Students and their parents or guardians agree that any challenge to any school academic or disciplinary action, any enrollment decision, any suspension or expulsion, or any decision relating to the rules, regulations, procedures or programs covered in the Student Handbook may only be challenged or appealed within the hierarchy of the School and/or Diocese, subject to the limitations and processes contained within the Student Handbook.

 

While any students or parent or guardian of a student may consult with legal counsel relative to any decision made by the School or Diocese concerning the student, the School emphasizes and reiterates that students and parents or guardians are not permitted to have legal counsel present during any meetings or hearing or to otherwise participate in any disciplinary process or any other proceeding or process administered by the School or Diocese. It is understood and agreed that school administrators are not obligated to meet with attorneys or advocates of any sort, at any time.

 

The Student Handbook contains the School’s Code of Conduct and the parameters of student discipline. However, it should be noted that any listing of prohibited conduct in the Handbook is only by way of illustration and example, and it is not intended or expected to be an exhaustive or exclusive list of prohibited conduct or conduct that may result in disciplinary action.

 

The School is pleased to welcome you to the School community and looks forward

to your participation in its academics and activities.

 

 

ABSENCE POLICIES AT RCS

 

Parents/guardians need to report absences daily by calling the school before 8:00 A.M. on the day of the absence. Excessive absences may require a physician’s excuse.

 

ABSENCES DUE TO VACATION PLANS

 

Ordinarily, these absences during regular class times are considered illegal. When children are absent outside of regular, scheduled, vacation time, they will ordinarily not be given work to be done while they are away because often the work and/or books get lost and attempting assignments may cause misconceptions in learning.

 

When students return, the missing work, assignments, work pages, etc. will be made up as homework assignments after appropriate instruction is given. This policy has the student’s best interest and academic preparedness in mind.

 

ABSENTEE EXCUSES

 

New York State Law requires a note signed by a parent/guardian explaining the reason for a child’s absence. The student should present this note to the teacher on the day of his/her return. Without a note, a child is marked in the State Register as illegally absent. An absentee note must include the following:

 

(Name) ____________________________________has been absent from school on

(Date) ____________________due to (Reason) _____________________________

Parent/Guardian signature ______________________________________________

 

EXCUSED ABSENCES

 

Requests for permission to miss part or all of a school day must be submitted to the principal.  At the discretion of the teachers, assignments and tests may be made up.  The school calendar will aid parents in planning trips and appointments.  The school strongly discourages vacations which extend into the academic calendar.  Excused absences may exist under these conditions:

• Student Illness / Medical / Dental Appointment
• Family illness or death
• Lack of School District transportation
• Impassable roads as determined by the school
• Required court appearances
• Approved college visits
• Religious observances
• Approved Field Trips
• Out of school suspension

 

UNEXCUSED ABSENCES

 

An unexcused absence from school, class, homeroom periods, or other activities are considered a serious breach of conduct.  Accordingly, the Principal will issue sanctions for such conduct ranging from detention to suspension to expulsion for repeated violations.  Credit may be withheld from class work or tests missed.

 

 

ACCIDENT INSURANCE

 

Students are covered by an Accident Insurance Policy by the Diocese of Syracuse.  However, all bills must be submitted through your primary insurance carrier first before the diocesan policy can consider payment. Please call the school office if you have any questions regarding this insurance.

ADMISSIONS REQUIREMENTS

ELEMENTARY STUDENTS

 

New York State Law requires minors in proper mental and physical condition from six (6) to sixteen (16) years of age to attend full-time instruction. A child entering Kindergarten must be five (5) years of age on or before December 1^st of that year. For Pre-School, a child must be three (3) or four (4) years of age on or before December 1^st.

 

When registering, parents/guardians are required to present:

• a copy of the birth certificate
• a copy of the baptismal certificate
• a copy of any pertinent legal documents (e.g. separation, divorce, guardian, custodial)
• a copy of immunizations
• an annual registration fee per student
• an annual supplies fee per student. 

 

ADMISSIONS REQUIREMENTS

JR/SR HIGH

 

Students that seek admission to RCS must be in good academic standing and meet the requirements set forth by the school.  As such, parents must fill out a Records Request Form.  After all academic records have been reviewed the school will make a determination and contact the family via letter.  Students may be denied admission to RCS if there are academic or disciplinary difficulties.  Admission packets may be picked up in the main office of the school.

 

ATHLETIC POLICY

 ELEMENTARY SCHOOL

 

The following requirements must be met for a child to be eligible to participate in any school-sponsored athletic team:

• the child must be of the age and/or grade level required by the rules set forth by that league
• the child must be a full-time enrolled student at Rome Catholic School
• the child must abide by the school and team rules.

 

 

ATHLETIC POLICIES

JR/SR HIGH

 

At the start of each athletic season, students and parents are asked to sign the “Athletic Policies” handout given to every student athlete.  Copies of this policy can be obtained in the main office or from the Athletic Director.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ATTENDANCE POLICY

Diocese of Syracuse,  New York

 

Purpose

 

The Catholic Schools of the Diocese Syracuse establish this attendance policy to: ensure
the maintenance of an adequate record verifying the attendance of all children at
instruction in accordance with Education Law 3205; establish a mechanism for schools to
provide accountability for all students throughout each school day; and ensure sufficient
pupil attendance at all scheduled periods of actual instruction or supervised student activities.

 

Strategies

 

The strategies to achieve these ends are: the use of daily register of attendance that may be computerized or written. The following information will be recorded: the dates of
student entry and withdrawal, attendance at each scheduled day of instruction, incidences
of tardiness or early departures, excused and unexcused absences.

 

Attendance Taken

 

Attendance will be recorded at the following times: daily for self-contained elementary
classrooms, period by period at the elementary level that is departmentalized or attend
class in special area classrooms, and period by period at the secondary level.

 

Excused and Unexcused Absences

 

During the 2009 - 2010 school year, schools will use the New York State approved
Register of Attendance. During the 2009 - 2010 school year classifications of absences,
tardiness and early departure will be made.

 

Credit

 

Regular attendance is a critical factor in school success for pupils. Therefore, both pupils
and their parents must view regular attendance as the most effective way of meeting
course requirements. Course credit is awarded based on satisfactory completion of course
requirements.

 

Incentives and Sanctions

 

Schools will recognize perfect attendance in an age-appropriate manner. In addition to
parental notification by letter, excessive absence may warrant a parent conference and
possible referral to civil authorities.

 

Parent Notification

 

Parents will be required to notify the school when a student is absent or tardy. If the
parent has failed to call by a designated time, the school will initiate a call to the parents.  A written request must be submitted when a student is to be excused early.  A parent, or person in parental relation or person designate by the parent must come to school to sign the student out.

 

All students who are absent or tardy must present a written excuse for the absence or
tardiness. The absence or tardiness will be recorded in the school register according to
the designation determined by the Catholic Schools of the Diocese of Syracuse.

 

 

 

 

After a total of three (3) excused and unexcused absences, parents will be notified of the student's status.  After a total of ten (10) excused and unexcused absences, a parent conference may be required. The principal may initiate an intervention to insure attendance at any time if in his/her judgment it is indicated.

 

After each incidence of unexcused absence or tardiness from any part of the school day or a
student leaving school without the approval of the administration, parents will receive
written notification from the school. This notification will include: pupil's name and
grade, date of occurrence, portion of day and/or classes missed, date of previous notices,
if any, name and address of person to whom notification is sent, and date of notification.

 

Intervention

 

School officials will analyze any persistent attendance problems to determine strategies
to resolve them. The principal will remediate administrative problems. Student
attendance problems will be shared with parents. Additional intervention strategies such
as referral to a child study team or guidance department may be indicated. If necessary,
civil authorities such as the county Child Protective Agency will be involved.

 

Responsible Person

 

Pupil attendance records will be reviewed by the principal for the purpose of initiating appropriate action to address attendance problems. The principal may designate another school administrator or teacher to assist with the implementation of the school attendance policy.  Such designee will be identified by the beginning of September 2009. 

 

To participate in any athletic or extra-curricular event, attendance during the school day is expected.  A student must be in attendance for at least 4 consecutive academic periods in order to participate in an activity. The school reserves the right to deny credit for any class in which a student has been absent from any class in excess of 18 days (10% of the class periods). This policy includes but is not limited to the Semi Formal Dance, the Prom, athletic events, or club events. 

 

 

AFTER SCHOOL CARE PROGRAM

 

The program is offered for the convenience of parents of RCS to provide a secure, supervised environment for their child/ren after regular school hours. The program is offered from 2:30 P.M. to 5:30 P.M. The fees for this program are based on the amount of time the child/ren attend.

 

BIRTHDAY AND OTHER PARTY INVITATIONS

 

Invitations are not to be brought to school for distribution unless there is an invitation for every student in the class. Children do have the opportunity to celebrate with their classmates if a treat is sent to school. Please contact the teacher before sending a treat to school.  Food must be purchased at a store and have a clear list of ingredients with it.

 

 

BOOKS

 

Textbooks must be covered at all times and protected when taken home. Students in Students receive textbooks through the New York Textbook Loan Act. At the end of the school year, when books are collected, the student is responsible to the district for any damages or lost textbooks. Lost and/or damaged library books must also be replaced.

 

 

 

 

BOOKSTORE

 

The school bookstore is opened before school, after school and during the 7-12 lunch period.  Students may purchase items at the bookstore but may not eat or drink in the halls.  A cafeteria monitor grants permission for students to go to the bookstore.

 

BUS REGULATIONS

 

Students are expected to act in a respectful and proper manner at all times during school related transportation. Buses provided for student transportation are extensions of the school and students are to comply with the student discipline code at such times. Since transportation for students is provided by the public school district in which a child resides, students are required to abide by the rules and regulations for bus conduct established by the district. Penalties for violations of said rules and regulations may result in restricted privileges and the loss of service.

 

These student behaviors for buses should be observed:

• be ready when the bus arrives
• do not enter or leave bus while it is in motion
• pass 10 feet in front rather than behind the bus
• occupy seat assigned by the bus driver
• remain seated when the bus is in motion
• follow the directions of the bus driver
• no swearing or cursing is allowed
• no loud speaking or yelling
• keep your area neat
• no quarreling, fighting or rough play
• no use of tobacco or alcohol
• no throwing objects of any kind.

 

Infractions will be reported to the school principal.  Students may be suspended from their bussing privileges for a period of up to 5 days.

 

BUS TRANSPORTATION

 

Bus transportation is available to students from the districts of Rome, Adirondack, Camden, Holland Patent, Oriskany, VVS and Westmoreland. All students must reside within the boundaries established by the state guidelines. Listed are the telephone numbers for the various districts:

 

Rome               336-3950           Adirondack       942-9241           Camden            245-0878          

Whitesboro       768-9740           Oriskany           768-7784           Holland Patent  865-4103                      

VVS                 829-2520           Westmoreland   853-4234          

 

CAFETERIA

 

Children may buy lunch at school or bring lunch from home. Milk is sold at school during lunch.  Those children bringing a drink for lunch must bring it in a thermos or a non-glass container. No soda is allowed.  Breakfast is supervised by an adult beginning at 7:30am.

 

Lunch prices will be available on the first day of school. Information and eligibility requirements for free and reduced lunch are available in the school office. Returning families currently using the program continue to do so as the application is valid through September. Annual application forms must be submitted for approval at the start of school.

 

 

 

Children are expected to practice good manners while eating. All supervisory adults are to be respected and obeyed. Lunchroom rules are to be followed by everyone at all times.  Students should:

• sit in assigned seats or areas
• remain seated until dismissed
• speak quietly
• listen for announcements
• keep tables and floors clean.

 

All children normally remain with their class during lunch and recess.  Food may not be delivered to the school during the school day without the permission of the principal.  Fast Food lunches are prohibited.  If a student is brought a fast food lunch they will consume it in the main office.

 

CELLULAR PHONES

 

Note:  Each classroom is equipped with a phone for emergency purposes and students can be contacted through the main office if families need to reach them during the school day.

Students are not permitted to have cell phones in class at anytime, even if they are not in use. Any cell phones brought to school must be locked in the student’s locker until the close of the day.  Students may not carry them in their pockets, purses, and backpacks or on their person during school hours from 7:50-2:35. 

 

Consequences for cell phone policy infractions:

1.      Student will serve an after school detention and the cell phone will be immediately collected and secured in the main office until close of school that day.

2.      Student will serve an after school detention and the cell phone will be immediately collected and secured in the main office for 24 hours to be returned to a parent or guardian.

3.      In school suspension for one school day and cell phone secured daily in main office between hours of 7:50 and 2:35. 

 

CHANGE OF ADDRESS OR TELEPHONE NUMBER

 

Please notify the school office immediately whenever there is a change of address or telephone number (home and/or work) for parents/guardians and/or emergency contacts.   Parents should also provide cell phone numbers to the main office.

 

COMMUNICATION

 

Weekly communication from the Principal is available on the school website.  This includes updates and any necessary changes made to our calendar. Please check each Wednesday for the latest information at www.romecatholic.org (click on school news).

 

Rome Catholic utilizes the School Reach telephone messaging system.  This is a great resource to disseminate information quickly to our families regarding emergency issues, school information, etc.  Please make sure we have the most current telephone information on record so you can receive this information. 

 

CUSTODY

 

The school assumes that both parents have full custody unless the school receives a copy of that portion of the Separation Agreement or Divorce Decree that outlines any other custody arrangements. This information may also be provided to the school on official stationery signed by an attorney. Non-custodial parents retain their parental rights and have a right to information about the student’s academic progress unless the school receives a court order that directs it not to release this information to a non-custodial parent.

 

CYBER BULLYING

 

Students may not use the computer or any other form of communication to bully another person.  This includes but is not limited to instant messaging, other Internet postings, email, phone calls, cell phone calls or text messaging.  Use of communication devices whether on or off campus must be consistent with the Mission Statement of RCS.  The Administration reserves the right to review materials it feels are not in compliance with this policy and to proceed as necessary with the Diocesan Code of Conduct which follows in this handbook. 

 

DISMISSAL FROM CLASS

 

In the event that an instructor finds it necessary to dismiss a student from class, the student must report directly to the main office immediately and without incident. 

 

Middle and High School Dress Code (7-12) 2009-2010 School Year

 

Oxford Shirts:    White or light blue Oxford style shirts with collar must be worn by all students in grades 7-12 from Columbus Day until the start of April Break                                                 

                                                Generous fit; tailored or fitted shirts are not permitted

Long or short sleeve; sleeveless shirts are not permitted

Tucked in and long enough to stay in

No visible underclothing; this includes colored t-shirts camisoles or the like

Girls:     Must have buttons to the collar and only one button may be undone

                                                Boys:    Oxfords to be buttoned and worn with tie; no words or messages on tie

 

Golf Shirts:           Red or White polo shirt purchased from RCS may be worn from the start of school until Columbus Day and after April Break until the end of school. ***

         Generous fit

                                                Tucked in – long enough to stay in with no visible underclothing

                                                Only white t-shirts underneath.  No long sleeve shirts allowed underneath.

           

Pants/Slacks: Docker style dress pants worn appropriately and with a black or brown belt.

Color of pants must be khaki or black only                                                                                No low riders, Capri pants, or Cargo pants. No corduroys.

                                                No jeans, denim, stone washed jeans, velour.  Pants with rivets are considered jeans.

                                                Tight pants and knit or stretch material pants are not acceptable.

 

Skirts:                        Knee length or longer

                                                Color of skirts must be khaki or black

                                                No slits above the knees

 

Sweaters:       Only a red logo fleece purchased from RCS may be worn as a sweater ***

                                                No other sweaters or sweatshirts are permitted except on designated Spirit Wear Days

                                                Dress code shirts listed above must be worn under the sweater

 

Shoes:                        Dress style shoes with socks/hosiery.  Heels must be no higher than 2 inches. 

                                                Open toe dress style shoes must be worn with nylons

Sneakers or shoes that appear to be sneakers are not permitted

Backless clogs, flip-flops, sandals or the like are not permitted

Work boots or Timberland-type boots are not permitted

 

Hair:              Must be a natural color

                                                Neat, clean and acceptably styled

                                                No fad hairstyles

                                                No facial hair

 

Spirit Wear:                                          

Miscellaneous:            Hats and sunglasses are not permitted

                                                Visible body piercings (nose rings, etc), markings, and tattoos are not permitted

                                                BOYS ONLY: Earrings are not permitted

                                                Boys must be clean-shaven

 

Phys. Ed.:         Uniform will be red shorts and white t-shirt.

                                                May be RCS Spirit Wear

 

Spirit Wear will be permitted at the administration’s discretion or upon special requests from teams or clubs.

 

Elementary School Dress Code (K-6)

 

Boys K – 3

 

Shirts:               Plain white dress shirts, short or long sleeves; no logos, emblems, patterns or designs

Pants:               Navy blue dress pants

Shoes:               Dress shoes black or brown

Socks:               White or navy blue.  Ankle socks or higher.  Socks must be visible.

Belts:                Black, brown, navy blue

Sweaters:          Red imprinted vest sweater (Flynn & O’Hara) required all year long

These vests may be removed in school at the principal’s discretion

 

Girls K – 3

 

Plaid Jumpers               (Flynn and O’Hara)

Blouses:                        Plain white dress shirt, short or long sleeves:

no logos, emblems, patterns, lace or designs on these blouses

Slacks:                          Navy blue dress slacks

* Girls who choose to wear slacks must wear a red imprinted vest sweater over the above listed blouses all year long.  These vests may be removed in school at the principal’s discretion.

Shoes:                           Dress shoes black or brown with low heel.  (no higher than 1 inch)

Socks:                           White, red, or navy ankle, knee high or tights

Sweaters:                      No red imprinted vest sweaters are required of girls that wear jumpers

 

Boys 4 - 6

 

Shirts:               White dress shirts, short or long sleeves;

 no logos, emblems, patterns or designs

Tie:                   Blue tie

Pants:               Navy blue dress pants

Shoes:               Dress shoes black or brown

Socks:               White or navy.  Ankle socks or higher.  Socks must be visible.

Belts:                Black, brown, navy blue

Sweaters:          Red imprinted vest sweater (Flynn & O’Hara) required all year long

These vests may be removed in school at the principal’s discretion.

 

Girls 4 –6

 

Plaid Skirts        (Flynn and O’Hara)

Blouses:            White dress shirt, short or long sleeves:

 no logos, emblems, patterns, lace or designs on these blouses

Pants:               Navy blue dress

                        * Girls who choose to wear slacks must wear a red imprinted vest sweater over the above listed blouses all year long.  These vests may be removed in school at the principal’s discretion.

Shoes:               Dress shoes black or brown with low heel. (no higher than 2 inches)

Socks:               White, red or navy ankle, knee high or tights

Sweaters:          Red imprinted vest sweater (Flynn & O’Hara) required all year long.

These vests may be removed in school at the principal’s discretion.

 

 

The principal of Rome Catholic School may add or subtract from this dress code at any point during the course of the school year.

 

Dress Code Options for all students grades K – 6

 

The following items MAY be worn by elementary students:

 

Polo/logo golf shirts (Must be Flynn & O’Hara with the imprinted emblem and must be ordered directly from Flynn & O’Hara, not through school.) may be worn until Columbus Day and after April Break.

^{The red imprinted vest sweaters must be worn over these shirts.  These vests may be removed in}

^{school at the principal’s discretion.}

 

^{Plain white turtlenecks may be worn.  No logos, patterns, emblems or designs may be on them. The red imprinted vest sweaters must be worn over these turtlenecks.  These vests may be removed in school at the principal’s discretion.}

 

^{Red imprinted cardigan or pullover sweaters (Flynn & O’Hara) may be worn over the above listed shirts, blouses, turtlenecks or sweater vests.  While it may seem bulky to require sweaters to be worn one over another (cardigan OVER vest or pullover OVER vest) this insures that a student always has a vest in the event of fluctuating room temperatures during winter months.}

 

^{Navy blue, knee length walking shorts (Flynn & O’Hara only) may be worn until Columbus Day and after April break.}

 

^{Miscellaneous Dress Code Items}

 

^{Hairstyles:                     Must be a natural color}

                                    ^{Neat, clean and acceptably styled}

                                    ^{No fad hair styles}

                                    ^{Hair ornaments that are a distraction are not permitted}

                                    ^{Rubber bands and cloth scrunchies are permitted}

 

^{Miscellaneous:               Hats and sunglasses are not permitted}

                                    ^{Visible body piercings, markings, and tattoos are not permitted}

                                    ^{Excessive earrings/jewelry that are a distraction are not permitted}

                                    ^{Makeup is not permitted for children in the elementary school}

 

^{PHYSICAL EDUCATION UNIFORM}

 

^{Many parents had requested that we change the elementary gym uniform from gray to red.  Considering the concerns of our parents we are making the 2009 – 2010 a transition year.  Students may either were the gray gym uniform or the new red uniform.} 

 

^{GRAY OR RED RCS T-SHIRT}

^and

^{GRAY OR RED RCS SWEATSHORTS}

 ^{(Booster Club)}

^{Start of school thru Columbus Day.  After April Break thru end of school}

 

^{GRAY OR RED RCS SWEATPANTS}

^{(Booster Club)}

^{Columbus Day thru Start of April Break}

^SNEAKERS

^{WHITE SOCKS}

 

^{PE Uniform Option}

 

^{GRAY OR RED RCS SWEATSHIRT A student may choose to wear this sweatshirt.}

^{(Booster Club)}

 

^{PLEASE NOTE}

 

^{K-3 WILL WEAR PE UNIFORM FOR THE ENTIRE DAY}

 ^{THAT THEY HAVE PHYS ED. CLASS}

 

^{GRADES 4,5,6 WILL USE SCHOOL LOCKER ROOMS}

 

 

^{DRESS CODE COMPLIANCE}

 

^{It is the responsibility of each student to make sure that they are in compliance with the school dress code.  It is the responsibility of all faculty and staff to enforce the dress code out of fairness to each student in the building.  Students found out of dress code will be issued a Dress Code Violation Form.  Parents will be informed of the violation and will receive a copy of the form.  Continued violation of the school dress code will result in the following disciplinary actions:}

• ^{·      Parents will be called to bring in the appropriate clothing for the student.}
• ^{·      Detention}
• ^{·      Saturday Detention}
• ^{·      Required service to the school and/or community}

 
<sup>Students who are physically incapacitated may wear an alternative shoe only at the written request of a physician. The request must be on physician stationery/prescription and state the medical condition and the expected length of recuperation. The request must be filed with the main office and/or school nurse.

All faculty have the responsibility to enforce the dress code. The Principal reserves the right to make final decisions regarding the appropriateness of a student's appearance</sup>          

 

 ^{DRESS DOWN DAYS}

 

^{Periodically Dress Down Days will be offered to the students at RCS.  The Dress Down Day Code is:}

 

 ^{Shirts:              Polo shirts or loose-fitting t-shirts are permitted}

^{NO tank tops, tube tops, spaghetti straps, tight stretch material, short shirts or bare midriffs.}

^{NO visible underclothing.}

^{NO words, pictures or fad styles that are inconsistent with the mission of RCS.}

 

^{Pants/Slacks:     BOYS: Any style jeans, pants or long shorts (to the knee) are permitted.}

^{GIRLS: Any style jeans, pants or long shorts (to the knee) are permitted.}

 ^{Capri pants are permitted for girls.}

           

^{Shoes:               Sneakers are permitted} 

^{Sandals and open-toed shoes are permitted in warm weather.}

^{Flip flops are permitted in warm weather.}

 

^{Students who fail to meet these requirements will have their Dress Down Day privileges revoked for the remainder of the school year.  They will be required to attend school in the normal dress code on the Dress Down Days.}

 

^DETENTION

^{Administration may assign any of the following depending on the infraction:}

 

^{Recess or Lunch Detention:  Students may be assigned detention during lunch and/or recess.}

 

^{Classroom Assigned Detention: A student may be assigned detention with his/her teacher for violations of expectations.  Under such circumstances the student’s full cooperation is expected.  These detentions are held after school.}

 

^{Administrative Detention: The principal may assign detention for infractions of school policy.  Students must report at the designated time to the designated room.  Students are responsible for advising parents of detention dates and for making necessary transportation arrangements.  Detention is held on Tuesdays and Thursdays from 2:45pm until 3:30pm. For major infractions or repeated violations of school regulations, a student may receive Saturday detention.  Students must not miss an assigned detention unless authorized to do so by the principal.}

 

 

^{EARLY DISMISSAL FOR INDIVIDUAL STUDENTS}

 

^{Any student who requests an early dismissal from school MUST bring in a written request from a parent/guardian. Elementary teachers will send the note to the office.   Junior High and High School students must turn their notes into the main office.  All students who leave early MUST be signed out in the main office BY THE PARENT/GUARDIAN.}

 

^{If an emergency doctor’s appointment is made for the student, then the parent/guardian should call the school BEFORE coming to pick up the child. When picking up the child, the PARENT/GUARDIAN MUST SIGN the child out for the appointment. If the child returns to school after the appointment, then the PARENT/GUARDIAN MUST SIGN the child in at the office on his/her return.}

 

^{Any student who becomes ill during the school day must report to the nurse for an evaluation.  A student cannot leave the building without the permission of the nurse or the principal and a parent/guardian.}

 

^{ELIGIBILITY POLICY FOR EXTRA-CURRICULAR PROGRAMS}

 

^{Students must maintain passing grades to participate in extra-curricular programs.  Each Friday reports are generated and parents are notified of the following occurrences:}

^{1.       Warning: Student has earned below 65 in one class.}

^{2.       Probation: Student has earned below 65 in two or more classes}

^{3.       Ineligibility: Despite the warning or probation the student still has earned a 65 or below in any two or more classes.  He/she is not eligible to play, perform, participate in a club activity or compete in any way. Students may attend practice, rehearsals, or preparatory meetings.}

^{Probation or eligibility runs from the Monday following notification until Sunday of the next week.}

 

^{In an effort to assure that students are focused on academics and have time to see teachers after school hours, no practices, club events or extracurricular meetings may begin until 3:05pm.  Dismissal is at 2:35pm.  This allows a full 30 minutes for students to report to teachers, assigned study halls or review sessions as needed.}

 

^{EMERGENCY CLOSING/DELAYED OPENING OF SCHOOL}

 

^{The closing/delayed opening of school due to weather or other emergency will be announced over the local radio stations. In the event of an emergency closing/delayed opening, Rome Catholic School will collaborate with Rome City School District. Please do not call the school. Listen to radio stations and local television stations. Decisions to close schools are made by the District Superintendents in consultation with the Principal of RCS.}

 

^{FIELD TRIPS}

^{Field trips are a privilege, not a right.  Students choosing to behave in a manner that does not promote the mission of the school may be refused the privilege by the administration.}

^{Field trips are permitted on a limited basis. The individual teacher plans them after consultation with the principal. Permission slips are required. A note will be sent home stating the purpose of the trip, the destination, date, time of departure and return, and any other pertinent information. Due to insurance regulations and policies, transportation for trips will be done by bus. With all this in mind, we state the following:}

 

^{“In order to participate in any field trip sponsored by Rome Catholic School, the student must present a consent form, completed and signed by his/her parent/guardian on or before the date established by the teacher or principal.  Consent of one parent/guardian is sufficient to authorize the student’s participation. If deemed appropriate, the school may authorize emergency medical care for the students in the event the parent/guardian can not be contacted.”}

 

^{Parents may be asked to act as chaperones for Field Trips.  In such cases, parents may not bring younger siblings with them on the trip due to insurance purposes.}

 

 

 

^{FINANCIAL AID}

 

^{Financial aid is available only to registered students.  No awards will be made until the school has accepted all paperwork and all appropriate registration fees have been paid.   Financial aid is available on two levels:}

 

^{1.                          Diocesan aid is applied for by completing the FACTS form due to the diocese by March 15th of each school year.  (Forms are available at RCS during Open Registration each year)}

^{2.                          RCS aid forms are due May 1 of each school year and awards are made upon review of applications. (usually before the end of the school year)}

 

^{FIRE DRILLS}

 

^{By New York State Law, we must conduct twelve fire drills each year. There must be eight (8) drills before December 1st and four (4) more by June. Students must walk silently in single file from the building. Teachers will review the procedures and rules for fire drills. The first few drills will receive advance warning.}

 

^FUND-RAISING

 

^{The funds raised by the parent teacher groups will be used to support school programs and supplement the school budget. All group fund-raising is done on a family basis. All parents/guardians are asked to support the RCS fund-raising efforts as best they can.  Fundraising efforts within the school should be done only in consultation with the Director of School Advancement.}

 

^{GAMBLING AND CARD PLAYING} 

 

^{Any form of gambling and/or card playing is not permitted at RCS.}

 

^{GUM CHEWING}

 

^{Students are not permitted to chew gum in the school building.  A detention will be issued for gum chewing.  Unfortunately, the expense of removing has become a concern.  Also the health issues associated with the improper disposal of gum has required the administration at RCS to have to take a firm stand on this issue.}

 

^HOMEWORK

 

^{In order to maintain acceptable grades, good study habits are necessary, both in school and at home.}

 

^{Parents/guardians and teachers must work together and support one another regarding homework assignments that are necessary for the continuity of the academic program. Homework reinforces academic skills and develops in children a sense of responsibility.  Students in the Elementary School may receive homework each day, Monday through Thursday, but not on Friday.  Students in the Junior High and High School can expect weekend assignments as well.  Homework is posted on the school website daily.}

 

^{If a child does not complete a homework assignment, the parent/guardian should send a written reason to the teacher. If a child appears to be spending an unreasonable amount of time on schoolwork at home, please contact the teacher as soon as possible. Together the teacher and parent/guardian may work out adjustments to the assignments.}

 

^{ILLNESS IN SCHOOL}

 

^{If your child becomes ill or injured at school, the nurse will notify the parent/guardian or emergency contact person. A child may be released from school only to the parents/guardian or persons authorized by the parents/guardians. Photo identification is required for adults not known by school personnel. NO child will be allowed to leave school without parental permission.  Please remind your child to go to the nurse when they are ill.  A student calling a parent from a cell phone during the day to ask to go home will be in violation of the schools cell phone policy and disciplinary action will be taken.}

 

^{LEAVING SCHOOL PROPERTY}

 

^{RCS is a closed campus.  Under no circumstances may students leave school property during the school day without parental/guardian and principal permission}

 

^{LITERACY CENTER}

 

^{An elementary class LITERACY period is available at least one day per week during which the students are instructed in library science and research skills and are encouraged to make reading a part of their lives. There is a time to withdraw books for a period of one week. Proper care of the books and materials in the Literacy Center is the responsibility of all who use the Center. Damaged or lost books must be replaced by the student at the current book price.}

 

^{Classroom libraries and periodic Book Fairs held at school are another source of reading material for students in the lower grades.}

 

^LOCKERS

 

^{Each student is assigned a locker for the year.   Lockers are to be kept clean and undamaged.  Absolutely no open drink containers are to be kept in a student’s locker.  Drinks for lunch must be sealed and kept in another container such as a lunch box/bag.  The administration reserves the right to remove any drinks from a locker if this policy is abused. The administration reserves the right to inspect any locker at any time.  RCS is not responsible for items taken from lockers.  Students must keep their lockers locked at all times and keep valuables at home.}

 

^{MEDIA COVERAGE}

 

^{At times during the school year, the media such as the Catholic Sun, The Sentinel or The Observer come to the school to report on activities at the school. If parents do not wish to have their child/ren participate in the coverage, they should make this known to the principal in writing.}

 

^MEDICATION

 

^{Should it be necessary for your child to take medication during the school day, the following procedure must be observed:}

 

• ^{·      A written, signed notice from the doctor MUST be submitted stating the student’s name, the name of the medication, dosage, times and dates to be given. Medication will be kept in the nurse’s office and administered at the proper time.}
• ^{·      A written, signed request to administer medication from the parent/guardian to the school MUST be submitted.}           
• ^{·      All medications must be in the original container bearing the original}  

^{pharmacy or manufacturer’s label.}

^{NO MEDICINES (including aspirin, Tylenol, cough drops, etc.) will be}

^{dispensed unless the above three (3) conditions have been met.}

 

^{PARENT COMMUNICATION}

 

^{A school newsletter will be posted to the website (www.romecatholic.org) every Wednesday by 3pm.   At the beginning of every month, a lunch menu will be posted on the website. Please be sure to look for these vehicles of communication. Teachers may establish other direct communication to parents for their own classes. Parents/guardians need to check backpacks at least on Wednesdays for notes, notices, forms and various permission blanks.  If you do not have internet access you must provide at the beginning of each school year a written request for a hard copy of anything that is posted on the web page.}

 

^{PARENT/GUARDIAN CONFERENCES}

 

^{Teachers endeavor to keep parents/guardians informed as much as possible as to their child/ren’s progress. To this end, one formal parent/guardian conference is scheduled in November.}

 

^{At various times throughout the year, parent/guardian conferences concerning individual students may be arranged. The teacher, the parent/guardian, or the principal may initiate these conferences.}

 

^{PARENT TEACHER ORGANIZATION}

^{This organization exists:}

• ^{·      to develop a closer relationship between home and school}
• ^{·      to foster cooperation between parents/guardians and teachers}
• ^{·      to assist faculty members with school related activities}
• ^{·      to aid the school financially.}

 

^{Meetings are scheduled during the school year.  Refer to school calendar for dates and times. These are open meetings and everyone is welcome to attend. Parents/guardians are notified via the school calendar, monthly newsletters and separate communications of the various activities of the parents’ organizations. We welcome your input. Please support this organization by your involvement.}

 

^{PARENTS PRESENCE DURING THE SCHOOL DAY}

 

^{Law does not only mandate instructional time for all students, but it is the absolute privilege granted to all. Therefore, parents are reminded that conference times with teachers, other than the official scheduled school-wide conferences, are to be held before or after school hours. Please DO NOT discuss your child’s progress at arrival/dismissal time or at lunch time. Please request an appointment with the teacher. The teacher will contact you with a specific time.}

 

^{All parents are invited to come in to offer classroom assistance to your child’s room or to another teacher/class. Volunteers are always needed for cafeteria, Library, Art and to work with small groups. It not only gives parents/guardians and relatives a feeling of ownership, but also an understanding of the spirit that permeates the school and first hand experience of youth today. Please contact the school to volunteer.}

 

^{PARKING AND PARENT PICKUP}

 

^{In order to ensure the safety of all of our students and comply with the Rome Police Department regulations, parents and others must observe the Parking/No Parking rules around the school.} 

 

^{Parents who pick their students up at the St. Paul’s door must park their car, walk up to the door and pick up their child.  No student will be released to a person in a running vehicle.  This is for the safety of all the students at dismissal.  We will not release a student from school unless a parent/guardian physically comes to the door to escort him/her to the vehicle.}

 

^{Pre-School parents must also park their cars in the St. Paul’s parking lot and bring their child into to school.  Parking in the main circle is prohibited by the order of the Rome City Fire Department.}

 

^PRAYER

 

^{Rome Catholic is a spiritually enriched environment that that has a faith dimension that permeates the entire day. Religious doctrine is taught as a subject as well as lived out in the lives of our faith community}

 

^{Concepts of morality and various types of prayer are an integral part of these four areas.  Our students have opportunities to plan and participate in school wide liturgies, penance services and other liturgical expressions of our faith. All students actively participate in our Religion program and the faith dimension of the school.  Several times during the school year we require that all of our students to be in attendance for liturgy and other religious activities.  We require that everyone show reverence and respect, follow procedures and act in an appropriate manner.}

 

 

^{RETENTION POLICY (K-6)}

 

^{Students who encounter academic difficulty are monitored carefully throughout the year.  Parents are notified by personal contact and conferences with the classroom teacher by April 1.}

 

^{SERVICE HOURS}

^{Every student attending Rome Catholic must complete service hours, which give back to the community.  The requirements for these hours vary by age of the student and will be posted online after the start of the school year.}

 

^{SCHOOL HOURS}

^{While students are in a school’s custody, the school must exercise the same degree of care and supervision that a reasonable, prudent adult would employ in any given circumstance. Schools are not responsible for their students until they accept custody of them. Such responsibility ends when the school relinquishes custody. The school day begins at 7:50 A.M and ends at 2:30 P.M. Our policy for supervision is as follows:}

^{-          Rome Catholic School will not accept custody of school students}

^{before 7:30 A.M. each day.}

^{-          Students who are not in their classrooms at 7:50 A.M. are marked late.}

^{-          Dismissal time for walkers and those being picked up begins at}

^{2:20 P.M.}

^{-          Bus students leave the school between 2:25 P.M. and 2:35 P.M.}

 

^SMOKING

 

^{New York State law prohibits smoking in schools or on school grounds.  As such, smoking or possession of tobacco products is not permitted by anyone on school property or adjacent property.  The use of chewing tobacco is forbidden at any school event.}

 

^{STUDENT DRIVERS}

 

^{Students who choose to drive to school must park in the lot behind the school.  Cars parked illegally may be towed at the owner’s expense.  Driving to school is a privilege and not a right.  Students who abuse that privilege will have it revoked.  Students wishing to drive to school must purchase a $5.00 parking permit, available in the main office.}

 

^{STUDENT PLANNERS}

 

^{Students in grades 7-12 must carry their planners with them at all times.  Students must have a teacher sign the hall pass section of the planner in order to pass through the halls during class time for any reason.  Students found out of class without their planner or with an unsigned hall pass in their planner will be assigned administrative detention.}

 

^{SUNDAY – THE LORD’S DAY}

 

^{It is the general policy of Rome Catholic School that no practices, games, competitions or extracurricular events take place on Sunday.  As a Catholic institution we recognize the value of rest and remain committed to encouraging our families to spend time together.  This policy includes other Catholic religious holidays during the school year.}

 

^{In the unusual circumstance whereby an extracurricular event must be held on a Sunday or holiday, only the Principal may grant permission.  Further, that event may not begin before 4:00pm so as to allow families to attend their religious services in the morning.}

 

 

^TARDINESS

 

^{Students who are not in school by 7:50 A.M. are tardy. When a child in the elementary school comes late for any reason (except late bus), a parent/guardian must sign the child/ren in at the main office. The child then reports directly to class with a late pass.}

 

^{Junior High and High School students that are not in their assigned homeroom by the 7:50am bell are considered tardy.  Students that are tardy to school must sign in upstairs in the Guidance Department.  Excessive tardiness will be dealt with as follows:}

 

^{Students tardy more than 3 times during the school year are considered to be excessively tardy.}  

 

^{Consequences for excessive tardiness:}

^{1.   3rd illegal tardy results in a letter to parents.}

^{2.   4th illegal tardy results in Administrative Detention and continues for each tardy..}

^{3.   If tardies continue past 8 days students will serve Saturday detention beginning with the 9th time tardy.}

^{Continued tardiness will result in truancy and will be treated as such.}

 

^TELEPHONE

 

^{The school phone is not to be used by students during the school day unless permission is granted by an administrator.}  

 

^TESTING

 

^{During the course of the year several tests are administered to the students at various grade levels:}

 

• ^{·      NEW YORK TESTS:  these are mandated by the New York State}

^{Education Department and given annually.}

 

      ^{Various school tests may be administered in each grade.}

 

^{TUITION PAYMENT POLICY}

 

^{The Rome Catholic Schools adhere to the following Tuition Payment Policy:}

^{1.           All tuition must be current for the student to start the new school year.}

^{Note: Students can be registered but may not attend until prior year’s tuition is paid.} 

^{2.           If a family has demonstrated a poor tuition payment history, they may be required to pay tuition in full in advance, or submit verification of income.}

^{3.           At the Elementary School level, the students may not participate in promotion ceremonies if tuition is not current or financial arrangements have not been made with the appropriate financial offices.  No records will be released until all tuition is paid in full.}

^{4.           At the Junior/Senior High School level, if tuition is more than thirty (30) days in arrears, the student will be unable to participate in travel programs, school proms and graduations.  No records will be released until all tuition is paid in full.}

 

^{Administrators need to be informed about any unusual circumstances that may delay tuition payment.}

 

^VISITORS

 

^{All visitors MUST report to the main office upon arrival at school. Visitors MUST SIGN IN and will be escorted to their appointment. Before leaving, visitors are asked to return to the main office to SIGN OUT. Visitation to any classroom for any reason requires permission, in advance, from the school principal or teacher.}

 

^{In order to safeguard all of our children, parents/guardians may not go directly to the child’s classroom in the morning, during the day, or at dismissal time. This can be very disruptive for the class and the teacher.}

 

^{Please bring your child only as far as the appropriate school entrance and school personnel will ensure that he/she safely joins his/her class.}

 

^{At dismissal time, parents/guardians must wait outside at the appropriate school door until their child/ren are dismissed by the adult in attendance.}

 

^VOLUNTEERS

 

^{All volunteers must be Virtus trained.  There are no exceptions to this rule.}

^{As a community working toward the same, goal, it is necessary that we visibly support and encourage each other. Service is a key ingredient of the Christian commitment. You can call the office or the chairperson for the various parent organization committees to become involved with the school.}

^{CODE OF CONDUCT}

^{For All Schools in the Diocese of Syracuse, NY}

 

^{I.              PURPOSE OF THIS CODE}

 

^{This Code of Conduct defines expectations for conduct on property associated with the school and at school functions. It also defines a range of penalties for unacceptable conduct.}

 

^{Unless otherwise indicated, this Code applies to the conduct of students, employees, parents and visitors committed on property associated with the school, at school functions, or that otherwise affect the school’s spiritual or educational mission.}

                               

^{II.            PHILOSOPHY}

 

^{Rome Catholic School exists to create a Catholic educational community where the pursuit of academic excellence is enlightened and enlivened by faith in the Gospel of Jesus Christ. The religious and academic goals of the school challenge the students, employees, parents, and visitors to develop: the spiritual dimension of their life, high moral character, self-worth, self-discipline, respect for the dignity and rights of others, service to others, concern for the community and concern for the common good.}

 

^{III.                           BILL OF STUDENT’S RIGHTS AND}      

                                ^{RESPONSIBILITIES}

 

^{A.                  Student Rights.}

 

^{Regardless of race, sex, color, national origin, all students have the right to:}

 

^{1.                    A Catholic spiritual atmosphere that supports the faith journey and}

^{academic growth of students}

^{2.                    The guidance of understanding teachers, counselors, and other school staff}

^{3.                    An education that offers students the opportunity for inquiry and development to the fullest potential}

^{4.                    Constructive discipline for the development of good character, conduct and habits}

^{5.                    Personal security while on property associated with the school and at school functions}

^{6.                    An educational climate where the well being of students is of primary concern}

^{7.                    An educational staff that provides a positive role model for student development}

^{8.                    A safe and orderly classroom environment that will provide the opportunity for optimum learning}

^{9.                    Wholesome extracurricular activities}

^{10.                 Referral to health and psychological services to assist in physical, mental and social development}

^{11.                 Appropriate education and/or remediation to serve special needs within the limits of the school’s program}

^{12.                 Consideration as an individual within the educational environment}

^{13.                 The opportunity to approach teachers and administrators with reasonable requests and questions concerning education.}

 

^{B.                  Student Responsibilities.}

 

^{All students are accountable for their own behavior on parish or school property and at school functions, and have the responsibility to:}

 

^{1.                    Take full advantage of the opportunities for spiritual and academic growth provided by the school}

^{2.                    Treat others with the dignity and respect they deserve as children of God}

^{3.                    Comply with the provisions of this Code while on school property and at school functions}

^{4.                    Grow in character and knowledge as they grow in ability}

^{5.                    Be honest with themselves and others}

^{6.                    Show respect for fellow students, teachers and all other school staff}

 

^{7.                    Set a positive example so that others may enjoy and profit from their company}

^{8.                    Perform all assignments to the best of their ability}

^{9.                    Consider their education as preparation for the future}

^{10.                 Obey all school rules and regulations}

^{11.                 Respect public, private and school property}

^{12.                 Attend school regularly and punctually}

^{13.                 Develop high moral standards and the courage to live by them}

^{14.                 Strive for mutually respectful relationships with teachers and comply with reasonable requests of teachers and administrators}

^{15.                 Develop opinions and values that will make them an asset to the school community.}

 

^{III.                 DEFINITIONS}

 

^{A.                  Definitions of Key Words and Terms.}

 

^{For the purposes of this Code, the following words and phrases shall have the meanings set forth below:}

 

^{1.                    Assault:  The physical abuse, or infliction of personal injury, or unlawful detention of any person and the intentional use of physical force, or the threat thereof, that places, or attempts to place, another person in well-founded fear of personal injury}

^{2.                    Controlled Substance:  A drug or other substance identified in certain provisions of the federal Controlled Substances Act specified in both federal and state law and regulations that apply to this code}

^{3.                    School Function:  Any school-sponsored extra-curricular event or activity}

^{4.                    School Property:  Any place in or within any building, structure, athletic playing field, playground, parking lot or land contained within the real property boundary lines of the parish or school complex, or other church owned or controlled property, or in or on a school bus operated by a public school district}

^{5.             Explosive:  An explosive device of a nature or in a quantity that is sufficient to cause injury to the person of the holder thereof or to the person or property of others, including the school}

^{6.             Illegal Drugs:  A controlled substance except for those legally possessed or used under the supervision of a licensed health-care professional, or those legally possessed or used under any other authority under the Controlled Substances Act or any other federal or New York State law}

^{7.                      Illegal Substances:  Alcohol, illegal drugs and inhalants, marijuana, cocaine, LSD, PCP, amphetamines, heroin, steroids, look-alike drugs, and any substances commonly referred to as  “designer drugs”}

^{8.                      In-School Suspension:  The temporary removal of a student from the classroom and the placement of that student in another designated area of the school building where the student will be supervised and will receive substantially equivalent, alternative education. The student may not attend any type of extracurricular activities during the period of the suspension. All conditions for re-entry must be satisfied for the student to be re-admitted to classes}

^{9.                      Out-of-School Suspension:  The temporary removal of a student from the classroom and out of the school building. During this time, the student will receive substantially equivalent, alternative education. The student may not attend any type of extracurricular activities during the period of suspension. All conditions for re-entry must be satisfied for the student to be re-admitted to classes}

^{10.                   Parent:  The biological, adoptive or foster parent, guardian or person in parental relation to a student}

^{11.                   Suspension:  The disciplinary removal of a student from his or her regular educational program and activities}

^{12.                   Expulsion:  The permanent removal of a student from the school program}

^{13.                   Violent Student:  A student under the age of 21 who (a) commits an act of violence upon a school employee; or (b) commits, while on school property or at a school function, an act of violence upon another student or any other person lawfully on school property or at a school function; or (c) possesses a weapon while on school property or at a school function; or (d) displays, while on school property or at a school function, what appears to be a weapon; or (e) threatens, while on school property or at a school         function, to use a weapon; or (f) knowingly and intentionally damages or destroys the personal property of any school employee or any person lawfully on property or at a school function; or (g) knowingly and intentionally damages or destroys school property.}

^{14.                   Visitor:  Anyone on school property or at a school function who is not a school employee or a student of the school building in which the individual is physically present}

^{15.                   Weapon:  A firearm as defined in 18 USC    921 for purposes of the Gun Free Schools Act, as any device, instrument, material or substance, animate or inanimate, that is used for, or is readily capable of causing, death or serious bodily injury, and any other gun, pistol, revolver, shotgun, rifle, machine gun, disguised gun, BB gun, starter gun, pellet gun, dagger, dirk, razor, stiletto, switchblade knife, gravity knife, pocket knife with a blade of at least 2 ½ inches, brass knuckles, sling shot, metal knuckle knife, box cutters, cane sword, electronic dart gun, Kung Fu star, electronic stun gun, pepper spray or other noxious spray, explosive or incendiary bomb, or other device, instrument, material or substance that can cause serious physical injury or death when used as a weapon.}

 

 

^{IV.                THE ROLES OF OTHERS IN THE SCHOOL COMMUNITY}

 

^{A.                  Teachers and Other Professional Staff.}

 

^{The role of the teaching and other professional staff employed by the school is to:}

 

^{1.                    Demonstrate, by word and action, respect for the Catholic Identity of the school}

^{2.                    Keep students and parents informed regarding student progress}

^{3.                    Express concern and enthusiasm for teaching and learning}

^{4.                    Treat students as individuals, with concern and respect}

^{5.                    Provide direction and guidance so students can learn to think, reason, and be responsible for their actions}

^{6.                    Become knowledgeable of school rules and regulations regarding student conduct, and require that there be observance of the same}

^{7.                    Be consistent, fair and firm in dealing with students both in and out of the classroom}

^{8.                    Reinforce positive student behavior}

^{9.                    Seek appropriate resources to effect positive change in student behavior}

^{10.                 Before seeking assistance from the administration for discipline problems, use available resources to bring about positive behavioral changes in the classroom.}

 

 

^{B.                   The Administrative Staff.}

 

^{The role of a School Administrator is to:}

 

^{1.                    Maintain an environment that is reflective of the religious and academic goals of the Catholic Schools in the Diocese of Syracuse}

^{2.                    Responsibly exercise the authority assigned by the Bishop, the Pastor, the Superintendent of Schools and Asst Superintendent}

^{3.                    Develop effective schedules and teaching assignments for students and staff}

^{4.                    Be consistent, fair, and firm in decisions affecting students, staff and parents}

^{5.                    Demonstrate, by word and example, respect for the Catholic Identity of the school, law and order, self-discipline, and sincere concern for all persons under their authority}

^{6.                    Participate in the development of rules and regulations and make them known and understood by students, staff and parents}

^{7.                    Initiate and maintain open lines of communication with students, staff, parents, parish officials and diocesan representatives}

^{8.                    Become involved with students by attending school activities and visiting classrooms}

^{9.                Work with students, teachers, counselors, and parents to establish} 

      ^{cooperative techniques for bringing about an effective educational}

      ^program.                  

 

^{C.                  Parents of Students.}

 

^{The role of the parent of a student is to:}

 

^{1.                    Encourage their child to take advantage of the spiritual, academic, and social opportunities provided by the school}

 

^{2.                    Ensure their child attends school punctually and regularly as required by law}

^{3.                    Know and understand the rules and regulations their child is required to observe at school}

^{4.                    Strive to keep their child in good health}

^{5.                    Require their child to be clean and dressed consistent with acceptable standards, the school’s dress code, and the requirements of the Code}

^{6.                    Encourage their child to learn and respect the rights of others}

^{7.                    Teach their child, by word and example, respect for the Catholic Identity of the school and for law and authority}

^{8.                    Provide guidance for their child to develop socially and morally acceptable standards of conduct and behavior}

^{9.                    Become involved in their child’s school, with its teachers, programs and activities, and attend conferences and school functions}

^{10.                 Encourage and support their child in completing homework assignments}

^{11.                 Recognize that primary responsibility for their child’s welfare and development rests with the parent}

^{12.                 Satisfy financial obligations to the school}

 

^{VI.                           VIOLATIONS OF THE CODE OF CONDUCT}

 

^{A.                  Acts of Misconduct Defined.}

 

^{The school expects the members of the school community to conduct themselves in an appropriate and civil manner, with proper regard for the rights and welfare of students, employees and other members of the school community, and for the care of school facilities and equipment.}

 

^{The commission of any of the following acts (as they are defined below) is prohibited on school property and at a school function. Such conduct is punishable by the penalties set forth in Section VII of this Code after compliance with the procedures set forth in Section VIII hereof.}

 

^{1.                    Act of Violence:  To strike, hit, kick, punch, scratch or otherwise physically assault another person; to damage or destroy the personal property of a student, teacher, administrator, other school employee or any person lawfully on school property; or to intentionally damage or destroy school property; or to commit any act that is included within the definition of a violent pupil, as defined herein. Acts of violence include arson, assault, bomb threats, fighting, and possession of an explosive or a weapon.}

^{2.                    Arson:  The intentional destruction or damage by fire, explosion or smoke to real property or personal property of the school, to personal property of school students or staff, or to personal property of third parties.}

^{3.                    Assault:  The physical abuse, or infliction of personal injury, or unlawful detention of any person and the intentional use of physical force, or the threat thereof, that places, or attempts to place, another person in well-founded fear of personal injury.}

^{4.                    Bias Harassment:  The act of threatening bodily harm or  repeatedly tormenting another person based on the victim’s race, ethnic origin, religion, cultural difference, or disability. Bias harassment may take the form of comments, jokes, name-calling, innuendoes, offensive conversations, perpetuating rumors or gossip, offensive gestures, noises, blocking a victim’s path, assault, or any other behavior that is designed to show disrespect to an individual based on cultural, racial, or religious differences or based on a disability.}

^{5.                    Bomb Threat:  The intentional false claim that an explosive device is located on school property or at a school function.}

^{6.                    Cheating:  The act of giving or receiving (or conspiring to give or receive) answers to class assignment (including copying computer material) or test answers from another source.}

^{7.                    Chronic Violation of School Rules:  The accumulation of any combination of detentions and suspensions that equal ten (10) or more in a semester.} 

^{8.                   Destruction of Property:  The destruction, defacing or other impairment of school property or property belonging to other persons.}

^{9.                    Disorderly Conduct:  Conduct that obstructs or disrupts a teaching, research, administrative or disciplinary procedure or any other authorized school activity. Disorderly conduct includes, but is not limited to, running in hallways; making unreasonable noise; using language or gestures that are profane, lewd, vulgar or abusive; the willful interference with the free flow of vehicular or pedestrian traffic; or engaging in any willful act that disrupts the normal operation of the school community.}

 

^{10.                Disruptive Conduct:  Conduct by a student under the age of 21 that is substantially disruptive of the educational process or substantially interferes with the teacher’s authority in the classroom or other educational setting. Disruptive conduct includes, but is not limited to, the failure to comply with the lawful directions of teachers, school administrators or other school employees, and speech or gesture which, by virtue of its content and/or circumstances, is likely to disrupt the conduct or classes of other school activities or to undermine the maintenance of discipline within the school setting. Disruptive conduct also includes being late for school or class; being unprepared for class; and committing other conduct that detracts from the delivery of the school’s educational program.}

^{11.                Dress Code Violation:  The appearance of a student at school in clothing other than that specified in the school’s dress code without permission.}

^{12.                Drug or Alcohol Violation:  The possession, use or sale of an illegal drug or illegal substance, or the act of being under the influence of drugs without appropriate authorization (includes substances controlled by law, marijuana, medications or other drugs or substances which stimulate or are purported by the student to be any of the above). Insubordination while under investigation for a drug violation will also be considered a drug violation.}

^{13.                Extortion:  Any intentional action which reasonably instills fear in another individual that the actor or another person will cause injury to the persons or property of that individual or another person for the purpose of obtaining money or property from that individual.}

^{14.                False Alarm:  The intentional or grossly negligent activation of a fire alarm when no threat of fire exists, or the initiation, instigation or communication to the school, or any of its employees of any other claim of fire or threat thereof when none exists.}

^{15.                Fighting:  Combative physical contact or other violent encounters between two or more persons.}

^{16.                 Forgery:  The involvement in the imitation or fabrication of another’s signature or written work.}

^{17.                 Harassment: The act of threatening bodily harm or repeatedly tormenting another person and any other behavior that is intended to or has the reasonable effect of annoying, intimidating or causing fear in another. Harassment may take the form of comments, name-calling, jokes, stalking, perpetuating rumors or gossip, offensive gestures, offensive remarks, physical abuse, or any other behavior that is designed to annoy, intimidate, or cause fear.}

^{18.                Insubordination:  The refusal or failure to comply with any school rule, regulation or policy (including those relating to attendance), or the failure to comply with a reasonable request from school personnel or representatives authorized to make such a request. Insubordination, as it relates to students, includes, but is not limited to, the failure to comply with the lawful directives of teachers, school administrators or other school employees in charge of students or otherwise demonstrating disrespect toward such individual; lateness for, missing or leaving school without permission. Insubordination, as it relates to non-students, includes, but is not limited to, the violation of regulations governing the use of school property, and the failure to comply with the lawful directions of school employees or law enforcement officers acting in performance of their duties.}

^{19.           Littering:   The general distribution or dissemination of printed, written, recorded or other materials without the prior approval of the building principal. The granting of approval or the refusal to grant the same shall be determined pursuant to administrative guidelines for the distribution and dissemination of materials on school property.}

                               

^{20.           Loitering:   Remaining in an area after the bell when assigned to a}

^{particular classroom at that time. Loitering also includes congregating in the halls to impede traffic, or standing next to the building.}

                                ^{21.           Other Misconduct:  The act of soliciting, commanding, aiding or}

                                                ^{otherwise abetting any person to commit any act or conduct that is}

^{proscribed by this Code, and the commission or omission of any act which is in violation of any federal or state law or any school rule or regulation, including the School’s Safety Plans.}

^{22.           Parking Violation:  The act of parking a vehicle on school property without permission, or parking in unauthorized areas.  The school assumes no liability for vandalism/theft of the vehicle while on school property.}

                                ^{23.           Plagiarism:   The unauthorized use of another’s material that is}

                                                ^{represented as one’s own work.}

 

^{24.           Possession of an Explosive:  The use, actual or constructive possession, or the sale of an explosive.}

^{25.           Possession of a Weapon:  The use, actual or constructive possession, or               the sale of a weapon.}

^{26.           Reckless Endangerment:  The commission of any act that has the likely potential to cause bodily harm to another individual or oneself.}

^{27.           Repeatedly Disruptive Conduct:  Misconduct that results in the student being sent from the classroom by teacher/s on five (5) or more occasions during a semester.}

^{28.           Sexual Harassment:  The act of threatening bodily harm or repeatedly tormenting another person based on gender. Sexual harassment may take the form of comments, jokes, name calling, innuendoes, offensive conversations, perpetuating unwelcome touching of another’s clothes, pinching, whistling or other noises, blocking a victim’s path, assault, or any other behavior that is intended to or has the reasonable effect of being offensive based on a person’s gender.}

^{29.           Tardy: Students are tardy when they are not in their seats when the bell rings. Tardy to homeroom means arriving to homeroom after the bell, but before the attendance has been sent to the main office.}

^{30.           Theft: The unlawful use, taking possession of, or control over, property belonging to the school or another.}

^{31.           Threatening The Well Being of Another Person: The act of making a threat of any kind that has at its end the harm to another person.}

^{32.           Tobacco Violations: The act of possessing, smoking or chewing tobacco or tobacco products anywhere on school grounds. The use of tobacco is not allowed anywhere on school grounds by law.}

^{33.                 Traffic Violation: The operation of a motor vehicle on school property at a speed in excess of fifteen (15) miles per hour, or the operation of snowmobiles, motorbikes, go-carts, motor scooters, and other similar vehicles propelled by gasoline, diesel oil, fossil fuel or electric powered engines on school property. The only motor vehicles allowed to be operated on school property are those automobiles, buses and trucks that are (a) licensed by the Department of Motor Vehicles, (b) insured in compliance with the mandatory provisions of the Vehicle & Traffic Law, and (c) lawfully operated on the school’s driveways, parking fields or other portions of school property for the purpose of attending school activities or conducting business or performing services for the school}

^{34.                 Trespassing:  The entry upon or use of school property without proper authorization in situations where said property is restricted in entry or use.}

^{35.           Truancy:   The act of being illegally absent from school without the knowledge and consent of a parent/guardian, or failing to attend school when expected to be in school, or leaving school without the permission of the administration, failing to attend classes in consecutive periods.}

                                ^{36.           Violation of the Technology Policy: The act of using computer}

^{technology in a manner that is not consistent with the Technology Policy that is included in this handbook}

^{37.           Vandalism: The willful destruction of the real or personal property of the school or another person.  (In addition to suspension, restitution in the form of money or work will be expected).}

 

 

^{B.            Conduct on School Buses.}               

 

^{When riding the school bus, the student is responsible for compliance with all of the rules and regulations established by the public school district providing the transportation. In addition, the school may impose a penalty on a student after receiving a report of misbehavior from a representative of the public school district’s transportation department.}

 

^{When riding vehicles owned or rented by the school all of the provisions of the school’s discipline policy and Code of Conduct apply.}

 

^{C.            Visitors.}

 

^{The school encourages parents to visit the school and classrooms. However, since schools are a place of work and learning, certain limits must be set for such visits. For these reasons, the following rules apply to visitors to the schools:}

^{1.                    The building principal has authority over all persons in the building and on the school grounds.}

^{2.                    All visitors to the school must report to the school office upon arrival at the school to sign the visitor’s register and be issued a visitor’s identification badge (if applicable). The identification badge must be worn at all times while in the school or on school grounds, and returned to the principal’s office before leaving the building. Visitors must sign the visitor’s register when leaving.  Visitors attending school functions that are open to the public, such as parent-teacher organization meetings or public gatherings, are not required to register.}

^{3.                    Parents who wish to observe a classroom while school is in session are required to arrange such visits in advance with the school’s administrator and classroom teacher/s, so that class disruption is kept to a minimum.}

^{4.                    Teachers should not be expected to take class time to discuss individual matters with visitors.}

^{5.                    All visitors are required to abide by the rules for conduct on school property contained in this Code.}

 

^{D.            Misconduct Committed off School Property.}

 

^{Students, staff and visitors may be disciplined for misconduct that is not committed on school property or at a school function if such misconduct in the professional opinion of the school administration (1) is a violation of civil or criminal law involving moral turpitude, (2) would reflect or discredit the reputation of Rome Catholic School, (3) threatens the health, safety or welfare of a student, teacher or other members of the school staff, or (4) is contrary to the moral, religious, or orthodox principles of the Roman Catholic Church or the philosophy, policies, goals, and commitments of Rome Catholic School, (5) is likely to interfere with a positive educational environment, or (6) constitutes sexual or another form of harassment that is likely to carry over to the educational environment.}

 

^{At its sole discretion the administration may impose any penalty within the range of penalties outlined by the violator’s respective group including expulsion, termination and ejection.}

 

 

 

^{E.            Misconduct Not Specifically Defined.}

 

^{The definitions of misconduct set forth in Section VI of this Code are not meant to be all-inclusive. Thus, any conduct not defined in this Code that violates any federal or New York State statute, or any rule, regulation or established practice of the school, shall be punishable by penalty to be imposed at the discretion of the appropriate school personnel.} 

 

^{F.            School Building Rules.}

 

^{The principal of each school building has the authority to establish standards of conduct and rules for local matters, school building activities and the granting or withholding of student privileges. These standards and rules may include procedures for homeroom; student assemblies; emergency drills; study halls; use of the cafeteria; conduct in the building hallways; book bags and backpacks in the building; bicycles, skateboards, roller blades and similar means of transportation; the use of electronic devices and laser pointers; and other local matters related to discipline and  order in the building.}

 

^{VII.                   PENALTIES FOR VIOLATIONS OF THE}

^{CODE OF CONDUCT}

 

^{A.                  Range of Potential Responses.}

 

^{1.             Scope}

 

^{The penalties described in this section are the range of penalties that may be imposed upon any student who is determined to have committed any act of misconduct specified in Section VI of this Code.}

 

                                ^{2.             Corrective Actions}

 

^{School authorities may use a range of possible responses to misconduct committed by a student. In some circumstances, a primary response will be to discuss the student’s conduct with the parents in an attempt to correct such inappropriate behaviors. In addition, the school may attempt any or all of the following corrective actions:}

 

^{(a)      Parent Conference:  The student’s parent or guardian will be contacted for a conference. The conference will include the student, his/her parent/guardian, school personnel and others whose participation is deemed appropriate by the school.}

^{(b)     Disciplinary Probation:  School authorities will place student}

^{on  probation in addition to imposing penalty for the misconduct. If the student complies with the specific terms of the probation no additional disciplinary action will be imposed.  The probation agreement will further provide that, if the terms of the probation are violated, additional disciplinary action will be taken.}

^{(c)     Special Disciplinary Probation:  The student and school authorities may agree that the student will be placed on special disciplinary probation with no other penalty imposed for the misconduct, provided that the student complies with the specific terms of the probation. The probation agreement may further provide that, if the terms of the probation are violated, the student may be disciplined for the original act of misconduct after an informal conference with parent/guardian.}

^{(d)     Counseling:  Students may be referred for counseling in appropriate cases.}

^{(e)     Court Intervention:  Court assistance in the form of a PINS (Person In Need of Supervision) petition.}     

 

^{3.             Range of  Penalties:}

 

^{Students who violate this student discipline code will be subject to appropriate disciplinary action including, but not limited to, one or more of the following:}

^{(a)      Verbal Warning}

^{(b)     Parent/Guardian Notification}

^{(c)      Written Warning Signed by Parent/Guardian}

^{(d)     Parent/Guardian/Teacher Conference}

^{(e)      Parent/Guardian/Teacher/Administrator Conference}

^{(f)       Counseling}

^{(g)     Special Probation}

^{(h)     Detention}

^{(i)       Suspension from athletic, social, or extracurricular activities}

^{(j)       In-School Suspension: The principal may suspend a student from attendance at class. The parent/guardian will be notified of such suspension by telephone and/or letter. The student may not attend school activities during the period of suspension.  All conditions for re-entry must be satisfied before the student is readmitted.}

^{(k)      Out-of-School Suspension: The principal may suspend a student from attendance at class. The parent/guardian will be notified of such suspension by telephone and letter.  The student may not attend school activities during the period of suspension.}

^{(l)       Expulsion: The school removes the student from enrollment in the school. The academic records of the student will be sent to the student’s respective public school district unless the school is advised in writing to send them to another educational institution.}

 

^{In addition, the principal may invoke the following when in his or her discretion they are warranted:}

^{(a)      Principal’s Disciplinary Conference:  A disciplinary conference may be scheduled before the principal, or his or her designee at the discretion of the principal. At this time the student and his or her parent/guardian will have an opportunity to discuss the infractions and respond. In addition, at the Disciplinary Conference the student and his or her parent/guardian will have the opportunity to provide the Principal with any other information they feel will help the Principal understand the student’s behavior. At the conclusion of such hearing, the Principal may take whatever action is deemed appropriate, including but not limited to, indefinite suspension from school or expulsion. Attorneys are not present at this conference.}

 

^{(b) Delegation of Responsibility to Conduct the Disciplinary}

^{Conference:  The Superintendents, principals or delegate may further delegate the responsibility to conduct the Disciplinary Conference to a school official or to a group such as a School Disciplinary Board. In these cases, the delegate or the School Disciplinary Board will follow all of the procedure outlined}

^{above for the Disciplinary Conference and submit a written recommendation to school officials. The school official will then review the recommendation and render a written decision.  The student and parent/guardian will be provided copies of this decision and the recommendation on which it was based.}

^{(c)   Personal Liability:  The school may pursue, on behalf of itself}

^{or an employee, all available rights and remedies to recover}

^{from the student and/or parents/guardians of the student for damages to personal property.}

^{(d) Public Notification:  In cases involving criminal conduct,}

^{School authorities may refer the matter appropriate law}

^{enforcement authorities.}

 

   ^{3.          Academic Sanctions.}

 

^{In addition to other penalties provided herein, the principal may deny credit for work done and may also deny the right to make-up an assignment or test for cheating, leaving a final examination without permission, plagiarism and other misconduct that is related to academic performance.}

 

 

                                ^{4.             Progressive Discipline.}

 

^{Depending upon the nature of the violation, student discipline is progressive, i.e., except in cases of very serious violation, a student’s first violation should merit a lighter penalty than subsequent violation. The individual determining the penalty should take into account all other relevant factors in arriving at an appropriate penalty. In the event of a minor infraction, every effort will be made to impose progressive discipline. In the event of a serious infraction, the penalties listed below will be imposed by the administration upon a finding that the student has committed the conduct specified herein. However, the school expressly reserves the right to impose any penalty within the range set forth for the violation of any school rule when, under the particular circumstances involved, a different penalty is justified in the judgment of the school administration.}

^{Depending upon the nature of the violation, the possible penalties listed in Section VII below may be imposed either alone or in combination.}

 

 

 

 

^{B.                  Penalties for Specific Violations.}

^{School authorities upon a finding that a student has committed the specific conduct specified herein may impose the following range of penalties:}

 

^{Conduct                 Penalty Range                       First Occurrence                                   Repeated Occurrence}

Conduct	Penalty Range	First Occurence	Repeated Occurrence
Act of Violence	minimum	verbal	reprimand
	maximum	expulsion	expulsion
Arson	minimum	suspension
	maximum	expulaion

 

^Expulsion

^{Assault                     Minimum                                 Parent/Guardian Notification                   Suspension}

                                     ^{Maximum                                      Expulsion                                                 Expulsion}

^{Bias Harassment       Minimum                                 Parent/Guardian Notification                   Parent/Guardian Conference}

                                       ^{Maximum                                  Suspension                                               Expulsion}

^{Bomb Threat               Minimum                                 Suspension                                               Suspension}

                                     ^{Maximum                                        Expulsion                                                 Expulsion}

^{Cheating                    Minimum                                 Detention                                                   Suspension with parent/guardian conference}

                                     ^{Maximum                          Suspension with parent/guardian conference             Expulsion}

^{Chronic Violation    Minimum                           Parent/Guardian/Administrator conference               Suspension}

^{of  School Rules       Maximum                                                Expulsion                                                 Expulsion}

^{Destruction              Minimum                                 Detention and liability for damages          Suspension/ liability for damages}

^{Of Property             Maximum                                 Suspension and liability for damages         Expulsion/liability for  damages}

^{Disorderly                Minimum                                 Verbal warning                                                           Detention}

^{Conduct                   Maximum                                               Suspension                                               Expulsion}

^{Disruptive                  Minimum                                 Verbal warning                                         Detention}

^{Conduct                   Maximum                                                Suspension                                               Expulsion}

^{Dress Code               Minimum                                 Verbal warning                                         Parent/guardian notification}

^{Violations                      Maximum                                                Detention                                                                Suspension}

^{Drug or Alcohol       Minimum                                 Suspension                                               Expulsion}

^{Violation                  Maximum                                                Expulsion                                                 Expulsion}                                

^{Extortion                 Minimum                                 Suspension                                               Expulsion}

                                ^{Maximum                                                Expulsion}                                                                

^{False Alarm              Minimum                                 Suspension                                               Expulsion}

                                ^{Maximum                                                Expulsion}                                                

^{Fighting                   Minimum                                 Detention                                                                Expulsion}

                                ^{Maximum                                                Expulsion}

^{Forgery                    Minimum                                 Detention – Parent/Guardian notified       Suspension}

                                ^{Maximum                                                Suspension                                               Expulsion}

^{Harassment              Minimum                                 Verbal warning                                         Written warning signed by Parent/Guardian}

                                ^{Maximum                                                Suspension                                               Expulsion}

^{Insubordination        Minimum                                 Verbal warning                                         Detention}

                                ^{Maximum                                                Suspension                                               Expulsion}

^{Littering                  Minimum                                 Verbal warning                                         Detention}

                                ^{Maximum                                                Detention                                                                Suspension}

^{Loitering                  Minimum                                 Verbal warning                                         Detention}

                                ^{Maximum                                                Suspension                                               Expulsion}

^{Other Misconduct    Minimum                                 Verbal warning                                         Detention}

                                ^{Maximum                                                Suspension                                               Expulsion}

^{Plagiarism                                Minimum                                 Parent/Guardian notification                    Parent/Guardian conference}

                                ^{Maximum                                                Suspension                                               Expulsion}

^{Possession                of            Minimum                                 Suspension                                               Expulsion}

^{an Explosive            Maximum                                                Expulsion}                                                                

^{Possession of           Minimum                                 Suspension                                               Expulsion}

^{a weapon                  Maximum                                                Expulsion}                                                                

^{Reckless                   Minimum                                 Suspension                                               Expulsion}

^{Endangerment          Maximum                                                Expulsion}

^{Repeatedly                               Minimum                                 Verbal warning                                         Parent/Guardian notification}

^{Disruptive Conduct  Maximum                                                Suspension                                               Expulsion}

^{Sexual Harassment   Minimum                                 Verbal warning                                         Suspension}

                                ^{Maximum                                                Expulsion                                                 Expulsion}

^{Tardy                       Minimum                                 Verbal warning                                         Parent/Guardian notification}

                                ^{Maximum                                                Detention                                                                Suspension}

^{Threat to Well         Minimum                                 Suspension with evaluation                       Suspension with evaluation}

^{Being                       Maximum                                                Expulsion                                                 Expulsion}

^{Theft                       Minimum                                 Parent/Guardian conference                     Suspension}

                                ^{Maximum                                                Suspension                                               Expulsion}

^{Tobacco Violation   Minimum                                 Detention                                                                Suspension}

                                ^{Maximum                                                Suspension                                               Expulsion}

^{Trespassing              Minimum                                 Parent/guardian notification                     Parent/Guardian notification}

                                ^{Maximum                                                Suspension                                               Expulsion}

^{Truancy                   Minimum                                 Suspension                                               Suspension}

                                ^{Maximum                                                Suspension                                               Expulsion}

^{Vandalism                 Minimum                                 Detention – liability for loss                    Suspension – liability for loss}

                                ^{Maximum                                                Expulsion                                                 Expulsion}

^{Violation of             Minimum                                 Verbal Reprimand                                     Suspension}

^{Technology Policy  Minimum                                 Expulsion                                                 Expulsion}

 

 

 

^Notations:

 

^{1.                    The school will notify police.}

^{2.                    The school may notify police.}

^{3.                    Stipulations of the Diocesan Drug and Alcohol Policy will be followed in addition to}

^{Discipline procedure.}

^{4.             The student will be suspended until a psychological evaluation to determine that the student is not a threat to himself or herself or to anyone else.  The parents will be required to sign a release of information permitting school officials to speak to the evaluator before he/she has evaluated the student.  The evaluator must be a mental health professional.}

 

^{C.                  Minimum Penalties for Students.}

 

^{1.        Students Who Bring a Weapon to School}

^{The minimum period of suspension from school for any student found guilty of bringing a weapon onto school property will be at least five (5) days. A discipline conference with the Diocesan Superintendent or a delegate will be required to determine if additional punishment is indicated.}

^{2.       Students Who Commit Other Violent Acts}

                 ^{The minimum period of suspension from school for any student who} 

                 ^{engages in conduct that results in the student being sent out of the}

^{classroom on eight (8) or more occasions during the semester shall be}

^{one (1) day.}

                ^{3.    Students Who Are Repeatedly Disruptive}

^{The minimum period of suspension from school for any student who engages in conduct that results in the student being sent out of the classroom on five (5) or more occasions during a semester shall be}

^{one (1) day.}

                                 ^{4.  Reports by Teachers}

^{All staff members must immediately report and refer a violent student to the principal or the Superintendent for a violation of this Code. All recommendations and referrals shall be made in writing, unless the conditions underlying the recommendation or referral warrant immediate attention. In such cases, a written report is to be prepared as soon as possible by the staff member making the referral.}

 

^{D.                  For Misconduct at a School.}

 

^{The Principal shall be responsible for enforcing the conduct required by this Code at school functions, and may designate other school employees or agents to take action consistent with this Code.}

 

^{When an individual is committing prohibited conduct that, in the judgment of the Principal or his or her designee, does not pose any immediate threat of injury to persons or property, the individual shall be informed that the conduct is prohibited and asked to stop such conduct. The school official shall also warn the individual of the consequences for failing to stop. If the person refuses to stop engaging in the prohibited conduct, or if the person’s conduct poses an immediate threat of injury to persons or property, the individual shall be immediately removed from school property or the school function. Students and staff who violate this Code while at a school function shall be subject to immediate ejection from the school function. If necessary, local law enforcement authorities will be contacted to assist in removing the person. The school may initiate disciplinary action against any student or staff member, as appropriate.  The school may also pursue civil and/or criminal sanctions against any person violating this Code.}

 

 

 

^{E.                  For School Employees.}

 

^{Any person who, while on school property or at a school function, wrongfully refuses a valid request or command to desist in any conduct prohibited by this Code shall be ejected from the premises. Persons other than students found in violation of the Code of Conduct shall be subject to criminal and/or civil penalties as provided by law. In addition, teachers are also subject to the stipulations of their contract and Personnel Policies Handbook.  Support Staff are subject to the stipulations of their Personnel Policies Handbook as well.}

 

^{F.                  For Visitors.}

 

^{Any unauthorized person on school property will be reported to the school principal. Unauthorized persons will be asked to leave, and the police may be called if the situation warrants.}

 

^{The authorization of visitors who violate this Code, to remain on school property or at the school function, shall be withdrawn and they shall be directed to leave the premises. If they refuse to leave, they shall be subject to ejection and to criminal and/or civil penalties as provided by law.}

 

^{VIII.            DISCIPLINE PROCEDURES}

 

^{A.                  For Students.}

 

^{The amount of due process a student is to be afforded before a penalty may be imposed depends on the severity of the penalty. In all cases, the school employee authorized to impose the penalty must inform the student of the misconduct that he or she is alleged to have committed, and must conduct an informal investigation of the facts surrounding the alleged misconduct. All students must be given an opportunity to present their version of the facts to the school personnel imposing the penalty.  Additional process shall be afforded as follows:}

 

^{1.                    For Detentions.}

^{Teachers, Principals and the Superintendent may use after school detention as a penalty for student misconduct.}

 

^{2.                    For Suspensions from Athletics or Extra-curricular Activities.}

^{A student subjected to a suspension from athletic participation, extra-curricular activities or other privileges is not entitled to a full hearing.  However, the student and the student parent/guardian will be provided with a reasonable opportunity for an informal conference with the school official imposing the suspension to discuss the conduct and the penalty involved.}

 

^{3.                   For Short-Term In-School Suspensions and Out-of-School Suspensions.}

^{School authorities must balance the need of individual students to attend school and the need to maintain order in the classroom to establish an environment for all students that is conducive to learning. As such, principals or the Diocesan Superintendent have the authority to place students who would otherwise be suspended from school as the result of a Code violation in “in-school suspension or out-of-school suspension”.}

 

^{A student subjected to a short-term in-school or out-of-school suspension is not entitled to a full Disciplinary Conference. However, the student and the student’s parent/guardian will be provided with a reasonable opportunity for an informal conference with the school official imposing the suspension to discuss the conduct and the penalty. Any conditions for re-entry to school stipulated in the suspension must be  satisfied before the student is readmitted to the school.}

 

^{4.                    Long-Term Suspensions.}

^{When the Superintendent or building principal determines that a suspension for more than five (5) days may be warranted, he or she shall give reasonable notice to the student and the student’s parent/guardian of their rights to Discipline Conference at which the student and parent/guardian will be informed of the charge against the student, as well as a report of the evidence given by those persons and circumstances investigated. The student and his/her parent/guardian will have an opportunity to respond to the charges, and the evidence, request that additional witnesses or circumstances be investigated, and provide the school official with any other information the student or parent/guardian believes will help him or her understand the behavior to render a decision. Attorneys are not present at this conference.}

 

^{5.                    For Expulsions.}

^{Permanent suspension is reserved for extraordinary circumstances. When the Superintendent, building principal, or delegate determines that an expulsion might be warranted, he or she shall give reasonable notice to the student and the student’s parent/guardian of the Discipline Conference at which the students and parent/guardian will be informed of the charge against the student, as well as a report of the evidence given by those persons and circumstances investigated. At that time, the student and his or her parent/guardian will have an opportunity to respond to the charges and the evidence, request that additional witnesses or circumstances be investigated and provide the school official with any other information the student or parent/guardian believes will help him or her understand the behavior render a decision.  Attorneys are not present at this conference.}

 

^{B.                  Waivers of Disciplinary Conference.}

 

^{A student and parent/guardian may voluntarily and knowingly waive his or her right to a Disciplinary Conference. In this regard, the parent/guardian of the student will be required to sign a form documenting a request for a waiver.}

 

^{C.                  School Employees.}

 

^{Administrators, teachers and support staff members are subject to the provisions of the Code as well as the provisions of their respective Personnel Policies Handbook and contracts and Faculty Handbook, if any. Any school employee, whose conduct on school property or at a school function disrupts academic or other school activities, at school functions or at any other times violates or threatens the welfare of the person or property of others or acts in a manner contrary to the Catholic Identity of the school shall be subject to suspension and to further disciplinary action, including termination, as the facts may warrant in accordance with any legal rights to which they may be entitle}

 

^{D.                  For Visitors.}

 

^{The following procedures shall apply procedurally to violation of this Code by non-students:}

^{1.                    The Principal has the authority to enforce these rules and regulations. The Principal may designate such person, or persons, as he or she deems necessary, for the enforcement of these rules and regulations.}

 

^{2.                    The Principal may initiate and/or receive charges of any alleged violation of these rules and regulations and cause all investigations to be made.}

 

^{3.                    The Principal may request all lawful assistance to secure, remove, eject or otherwise prevent persons from adversely affecting public order or from materially disrupting normal school processes.}

 

^{4.                    Enforcement of these rules and regulations against persons other than the students shall be as provided by law.}

 

 

^{IX.                APPEALS FROM IMPOSITION OF DISCIPLINE}

^{FOR STUDENTS}

 

^{A.                  Appeals to the Assistant Superintendent for the Region of the Diocese.}

 

^{Appeals from all decisions of the Principal relative to this Code shall be taken to the Assistant Superintendent of Catholic Schools for the respective Region of the Diocese. All appeals shall be made in writing and shall set forth the decision appealed and the grounds for the appeal.  The written appeal shall arrive made no later than ten (10) business days from the date of the decision that is the subject of said appeal, unless extraordinary circumstances can be shown precluding this. The Assistant Superintendent for the Region or a delegate will review the case and render a written decision.}

 

^{B.                  Appeals to the Superintendent of Schools.}

 

^{Final decisions of the Assistant Superintendent for that Region of the diocese may be appealed by parent/guardian to the Diocesan Superintendent of Schools with ten (10) days of the decision, unless extraordinary circumstances ca be shown precluding this. The Diocesan Superintendent will review the case and render a written decision. This decision is binding.}

 

 

^{X.                  REFERRAL TO AUTHORITIES}

 

^{A.                  To Law Enforcement.}

 

^{The building principal must immediately notify the Diocesan Superintendent of those Code violations that constitute a crime and substantially affect the order or security of a school. The Superintendent or delegate is to inform the appropriate local law enforcement agency as soon as practical, but in no event later than the close of business on the day the Diocesan Superintendent or delegate learns of the violation. The notification may be made by telephone, followed by a letter mailed on the same day. The notification must identify the student/s and explain the conduct that violated the Code and constituted a crime.}

 

^{The school will immediately confiscate any weapons, alcohol or illegal substances possessed by a student and will notify the parent/guardian of the student involved in the incident. Appropriate disciplinary action will be taken, up to and including expulsion and referral for criminal prosecution.}

 

^{B.                  To Juvenile Justice Agencies.}

 

^{The Diocesan Superintendent shall refer any student who is determined to have brought a weapon to school who is under the age of sixteen (16), or who is fourteen (14) or fifteen (15) years old and does not qualify for juvenile offender status under the Criminal Procedure Law to the County Attorney for a juvenile delinquency proceeding before the Family Court.}

 

^{The Diocesan Superintendent shall refer a student over the age of sixteen (16) and any student fourteen (14) or fifteen (15) years old who qualifies for juvenile offender status to the appropriate law enforcement authorities for prosecution.  Students fourteen (14) or fifteen (15) years old who qualify for juvenile offender status under    1.20 of the Criminal Procedure Law include those who possess a concealed firearm, machine-gun or loaded firearm on school grounds. The Superintendent may consult the diocesan counsel if he or she has any questions as to whether the student in questions does qualify for juvenile offender status.} 

 

^{C.                  The Human Services Agencies.}

 

^{The Superintendent, principal, or delegate shall make a referral of a student discipline case to an appropriate human service agency whenever, in his or her judgment, the same is warranted. The Superintendent or delegate may receive and consider the recommendations of the student’s principal, teachers, counselor, school psychologist and other pupil services personnel familiar with the student in deciding whether to make such a referral and, if so, to which agency. The parent/guardian of the student shall be informed of the referral.}

 

^{XI.                ALTERNATIVE EDUCATION PROGRAMS}

 

^{The following educational programs shall be utilized as appropriate to meet the individual needs of students:}

 

^{A.    For Suspended Students.}

 

^{When a student of any age is suspended for a violation of the Code, the school will take immediate steps to provide the student with adequate alternative instruction.}

 

^{XII.              IN-SERVICE EDUCATIONAL PROGRAM}

 

^{A.    Suggested Programs.}

 

^{The school will provide in-service education programs for all school staff members to ensure the effective implementation of this Code. The Principal may solicit the recommendations of the school staff, particularly teachers and administrators, regarding in-service programs pertaining to the management and discipline of students.}

 

^{The following are suggested programs that may be utilized for in-service education for all staff members to ensure effective implementation of this Code:}

 

^{1.                    School oriented programs developed at the building level}

 

^{2.                    Superintendent’s Workshop days}

 

^{3.                    Building faculty meetings}

 

^{4.                    Assertive discipline programs and films presented in the building.}

 

^{XIII.            INTERPRETATION}

 

^{A.                  Calculating Time Limits.}

 

^{When any period of time for an act to be done under this Code ends on a Saturday, Sunday or a public holiday, such act may be done on the next succeeding business day and, if the period ends at a specified hour, such act may be done at or before the same hour of such next succeeding business day.}

^{B.                  “Time Out” Techniques.}

 

^{Nothing in this Code abridges the customary right and responsibility of a teacher to manage student behavior in the classroom. Short-term, time-honored classroom management techniques such as “time-out” in an elementary classroom or in an administrator’s office are not considered removals from class. This, however, should not become a substitute for good classroom management.}

 

^{C.                  Authority to Suspend.}

 

^{Nothing in this Code abridges the customary right or responsibility or a principal to suspend a student when, in the judgment of the principal, the student’s conduct warrants the same.}

 

^{D.                  Inconsistent Provisions.}

 

^{To the extent that any provision of this Code regarding student behavior conflicts with any school rule, regulation or policy, the provisions of this Code shall be controlling.}

 

^{To the extent that any provision of this Code regarding professional staff behavior conflicts with any school rule, regulation or police, the provisions of this the individual’s respective Personnel Policies Handbook, Faculty Handbook and contract shall be controlling.}

 

^{To the extent that any provision of this Code regarding professional staff behavior conflicts with any school rule, regulation of policy, the provisions of this individual’s respective Personnel Policies Handbook shall be controlling.}

 

^{E.                  Not Exclusive.}

 

^{These rules and regulations and the penalties imposed hereunder shall not be deemed exclusive, nor as a limitation, waiver, or extinguishment of the school’s right to utilize other available legal remedies against persons who violate this Code. The school may take additional or other legal action, as it deems appropriate or necessary to maintain public order.}

 

 

 

 

^{CHILD ABUSE POLICY}

^{Diocese of Syracuse, New York}

 

^RATIONALE   

^{Because of their sustained contact with school-age children, school employees are in an excellent position to identify abused or neglected children and to refer them for treatment and protection.}

 

^{LEGAL IMPLICATIONS FOR MANDATED REPORTERS}

^{Anyone making a report or participating in a resulting judicial procedure is presumed to be acting in good faith and, in doing so, is immune from any civil or criminal liability that might otherwise be imposed.}

 

^{PENALTY FOR FAILURE TO REPORT}

^{Any person required to make a report who knowingly and willingly fails to do so is guilty of a Class A misdemeanor, and is civilly liable for the damages proximately caused by such a failure.}

 

^DEFINITIONS

^{Section 412 of Title of the Social Services Law and Section 1012 of the Family Court Act define:}

• ^{·      AN ABUSED CHILD}

^{A child less than eighteen (18) years of age whose parent or other person is legally responsible for his/her care and who:}

^{-          inflicts or allows to be inflicted upon the child serious injury}

^{-          creates or allows to be created a substantial risk or physical injury}

^{-          commits, or allows to be committed, against the child an act of sexual}

^{abuse as defined in the penal law.}

• ^{·      MALTREATED CHILD}

^{A child under the eighteen (18) years of age defined as neglected child by the Family Court Act, or one who has had serious physical injury inflicted by other than accidental means.}

• ^{·      NEGLECTED CHILD}

^{A child less than eighteen (18) years of age whose physical, mental, or emotional condition has been impaired or is in imminent danger of becoming impaired as a result of the failure of his/her parent or other person legally responsible for his care to exercise a minimum degree of care:}

^{-          in supplying the child with adequate food, clothing, shelter, education,}

^{medical or surgical care, when able to do so or when offered financial or other reasonable means to do so}

^{-          in providing the child with the proper supervision or guardianship}

^{-          by unreasonably inflicting, or  allowing to be inflicted, harm or a substantial risk thereof, including the infliction of  excessive corporal punishment}

^{-          by using a drug or drugs}

^{-          by using alcoholic beverages to the extent that he/she loses self-control of his/her action}

^{-          by any other acts of a similarly serious nature requiring the aid of the}

^{Family Court}

^{-          or a child who has been abandoned in accordance with the definition and criteria of the Social Services law, by his parents or other adult legally responsible for his care.}

 

 

 

^{DRUG and ALCOHOL POLICY}

^{Diocese of Syracuse, New York}

 

^{The philosophy of the Catholic School of the Diocese of Syracuse seeks to develop the individual student spiritually, intellectually, physically and psychologically. The fulfillment of this philosophy and mission entails the provision of an environment within which the individuals grow in their responsibility to themselves and all other person.  This atmosphere must be preserved from all unnecessary obstacles to achieving this goal.}

 

^{In as much as alcohol and drugs have been demonstrated to be serious obstacles to the physical well being of persons, and serious impediments to their growth spiritually, intellectually, physically and emotionally, the following policy is prescribed for the Catholic Schools of the Diocese of Syracuse:}

 

^{The policy of the Catholic Schools of the Diocese of Syracuse is that the use of or possession of alcohol, illegal drugs and drugs used for non-medical purpose on school property or at any school related activities is strictly prohibited at all times. This prohibition extends to the use of substances mentioned above in so far as one is under the influence, is in possession of, or is passing or selling drugs or alcohol or attempting to pass or sell alcohol or drugs. The term “drug” as used in this policy means a controlled substance or other substance which acts on the central nervous system to cause unusual drowsiness, dullness, perception distortion, sleep, insensibility, stimulation, pain reduction and/or euphoria. This definition also extends to substances defined as imitation controlled substances or substances referred to as “counterfeit” and /or “pseudo-drugs”, which are commonly represented as bona fide controlled substances, illegal drugs, narcotic, stimulants and depressants.}

 

^{GUIDELINES FOR IMPLEMENTATION}

 

^{Use, possession, being under the influence of alcohol/drugs:}

• ^{·      Any student suspected of using, being in possession of, or under the influence}

^{of, alcohol or drugs is to be reported to a school administrator.}

 

• ^{·      Appropriate action based on the administrator’s evaluation is then taken. If the administrator determines that the student is using, in possession of, under the influence of alcohol or drugs, the student is to be immediately suspended by the administrator and parents/guardians will be contacted by phone as soon as it is practically possible. A written notification to the parent/guardian will also be mailed.  Suspension is not to exceed five (5) days. If it recommended that the student by placed on in-school suspension.}

 

• ^{·      Prior to the conclusion of the suspension period, the student, the}

^{parents/guardians and the administrator or the administrator’s delegate will meet to discuss the situation and make appropriate plans for a chemical abuse assessment and intervention. As a condition for returning to school, it is required that the student have an appointment scheduled for a chemical abuse assessment with a professional. The administrator will provide some possible referral resources. Also as a condition for returning to school,}

^{parents/guardians will sign an authorization for the release of information to permit the results of the chemical abuse assessment to be shared with school officials.}

 

• ^{·      The student is to be placed on disciplinary probation at least until the}

^{completion of the intervention program recommended as the result of the required assessment. Since the goal of this policy is to assist in the rehabilitation of students involved with alcohol or drugs, those students who fail to keep the chemical abuse assessment, fail to complete the recommendations of the assessment are in violation of disciplinary probation.  The violation of disciplinary probation is punished by suspension and/or expulsion. Any student, who during the course of the year, is found to use, possess or be under the influence of alcohol a second time will be suspended by the administrator with the possibility of expulsion.}

 

• ^{·      If, after the parent/guardian conference, the administrator determines that the}

^{student may return to school, a chemical abuse assessment and intervention program is required as before. Since this is the second infraction, the administrator will take additional appropriate disciplinary measures. If after two prior suspensions, assessment and attempt at intervention, the student is suspended of for an alcohol or drug related violation, the student is subject to expulsion following a parent/guardian conference.}

 

• ^{·      If there are reasonable grounds to suspect a student of attempting to sell or to}

^{pass alcohol, or drugs he/she is to be suspended by the administrator with the}

^{possibility of expulsions. All of the procedures for suspension will be followed by the administrator. If after a conference with the student and parents/guardians, the school administrator determines that the student intended to sell or to pass alcohol or drugs, the student is to be expelled after consultation with the Superintendent.}

 

^{-          Any case deemed serious enough to warrant police intervention is to be discussed with the Superintendent prior to such action.}

 

^{-          In the event of addictive behavior requiring residential treatment, the}

^{school will work with the parents/guardians and the staff of the treatment facility to insure continuity in the student’s educational program. At the time it is appropriate for the student to return to a regular school setting, a conference will be scheduled. At this conference, parents/guardians, residential treatment staff person and the administrator will meet to discuss the student’s status. Re-admission to school is based on the conference.}

 

 

^{PARENT/GUARDIAN RIGHTS AND OBLIGATIONS}

^{Diocese of Syracuse, New York}

 

^{The Family Educational Rights and Privacy Act (FERPA) provides that student records, and personally identifiable information contained therein, may not be released without the consent of the student’s parent/guardian (or the student, if the student is eighteen (18) years of age).}

 

• ^{·      STUDENT RECORDS –Consistent with the FERPP of 1974, student records}          

^{may be released when:}

^{-          the disclosure is to go to school officials, including teachers, who have a legitimate educational  interest in the records}

^{-          the disclosure is to comply with a judicial order or lawfully issued}

^{subpoena, or}

^{-     the disclosure is in connection with a health or safety emergency.}

 

^{Prior to any disclosure in the case of a judicial order lawfully issued subpoena, health, or safety emergency, the school will make a reasonable effort to notify the parent/guardian or eligible student in advance of its disclosure. When a student transfers to another school, upon receipt of official written request, a copy of the student’s records will be forwarded to the public school district where the student attends, unless otherwise directed.}

 

• ^{·      PARENTAL INSPECTION OF RECORDS – Consistent with FERPA of 1974, the following policy has been established on the procedures for parents/guardians to inspect and review official files and data incorporated into each of their children’s cumulative record folders:}

^{-          parents/guardians request access in writing and direct this communication to the principal}

^{-          upon receipt of the request, the school principal, within a reasonable}

^{time, will schedule the inspection and review of the student’s records during school hours on any day which school is open. No student records shall be removed from school premises. The school will arrange for copies of student records to be made at the prepaid cost necessary to cover the cost of making copies.}

^{-          if a parent/guardian or eligible student believes the record contains}

^{inaccurate or misleading information, he/she may ask the principal in writing to amend the record. The principal shall within a reasonable time either:}

^{1.       amend the record as requested, or}

^{2.       inform the person of his/her decision not to amend the record, and advise the requesting party how to appeal such a determination.}

 

• ^{·      NON-CUSTODIAL PARENT’S ACCESS TO RECORDS – Consistent with}

^{The FERPA of 1974, that allows inspection of educational records by either parent, without regard to custody, or a legally binding instrument, the following policy has been established:}

^{Rome Catholic will}

^{-          presume that the custodial parent/guardian has the authority to request information concerning his/her child and shall release such information upon request}

^{-          additionally, we will provide the non-custodial parent with access to his/her child’s educational records}

^{-    if the custodial parent wishes to limit the non-custodial parent’s access to records, it is his/her        responsibility to obtain and present to the school  court order or other legally binding instrument that limits or denies access.}

 

• ^{·      ACCESS TO STUDENTS – New York State Law #3210 (1) states that}

^{either parent of the student has authority to obtain the release of said minor unless the school has been provided with a certified copy of the legally binding instrument such as a court order or a decree of divorce, separation or custody which provides evidence to the closure, or other such events.}

 

• ^{·      RELEASE OF STUDENTS – for emergency situations and for the safety of}

^{the child, the following policy has been established for the release of a child:}

^{-          If a parent is aware that a student must leave the building during the school day, a written request must be submitted by the parent/guardian to the principal stating the date, reason, time and anticipated return time. The student’s parent/guardian MUST ALSO COME INTO THE SCHOOL OFFICE TO SIGN THE STUDENT OUT.}

^{-          Upon the student’s return, THE STUDENT MUST BE SIGNED IN BY THE PARENT/GUARDIAN.}

^{-          The school will presume that either parent may obtain the release of a child unless the school has been provided with a certified copy of a legally binding instrument, such as a court order or a decree of divorce, separation or custody, which specifies otherwise.}

^{-          Each parent/guardian shall provide the school with telephone numbers where they may be contacted in the event of unforeseen circumstances or emergencies. The parent/guardian must also provide the name/s, address/es and telephone number/s of individuals who could act in the parent/guardian’s absence, should an unexpected event occur and the parents/guardians cannot be contacted and the name/s of those to whom a student may be released.}

^{-          A student may not be released from school to anyone other than the parent/guardian or emergency contact designated by a parent/guardian without explicit written permission. The permission must be directed to the principal, state the name of the person to whom the student is to be released, the date and time this person will report to the school office, and it must be signed by the parent/guardian. This said person must provide identification.}

 

^{SEXUAL HARASSMENT POLICY OF SYRACUSE CATHOLIC SCHOOLS OFFICE}

^{STATEMENT OF POLICY AND OVERVIEW}

^{The Catholic School Office of the Diocese of Syracuse (“CSO”), and each of its component schools (individually, “School” or collectively, “Schools”), are committed to safeguarding the right of all staff and students within the school community to work and learn in an environment that is free from all forms of illegal sexual discrimination1, including sexual harassment. Therefore, the Catholic Schools of the Diocese of Syracuse prohibits all behavior of a sexual nature that imposes a requirement of sexual cooperation and/or tolerance of a sexually hostile work environment as a condition of employment, pay or benefits, working conditions, academic advancement or participation in any Educational or extracurricular program, or which has the purpose or effect of creating a hostile or offensive working or learning environment.2}

^{The CSO and its Schools, through implementation of this policy, are committed to investigating all reports of sexual harassment or other illegal gender discrimination and taking prompt and appropriate action to deter, punish, and remedy any such type of conduct. Further, they expressly prohibit any form of retaliation against any student, employee, parent, volunteer, or community member because any such person has made a report of illegal sexual discrimination or harassment, as hereinafter provided, or otherwise participated in the investigation of any such report.}

^{The Superintendent hereby charges the component school administrators with the implementation of this policy, as well as its publication to students, staff, parents and volunteers of the Schools.}

^DEFINITIONS

^{Sexual harassment can take many different forms and occur in several different settings. Accordingly, the definitions used here are intended to be illustrative, and not exclusive. Sexual harassment is generally defined as unwelcome or unwanted sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:}

 

            ^{1. Submission to such conduct is, either explicitly or implicitly, made a condition for evaluating a student’s academic progress or a student’s successful completion of any course of study, educational or extra-curricular activity;}

^{1 Except as concerns any matter for which there is a statutory or judicially recognized exception for religious institutions.}

^{2 The CSO and its component schools specifically prohibit all student-employee relationships of a sexual, quasi-sexual or romantic nature, regardless of whether they are consensual.}

 

            ^{2. Submission to or rejection of such conduct by a student is used as the basis for academic or extracurricular decisions affecting such student, including the acceptance into or rejection from a course or activity;}

            ^{3. Such conduct has the purpose or effect of unreasonably interfering with a student’s academic performance, evaluation of a student’s academic performance or progress, participation in an educational or extra-curricular activity, or creating a sexually intimidating, hostile or offensive learning environment;}

            ^{4. Submission to such conduct is, either explicitly or implicitly, made a condition for continued employment, the evaluation of an employee’s performance or the pay, benefits and/or working conditions of any employee;}

            ^{5. Submission to or rejection of such conduct by an employee is used as a basis for decisions affecting an employee’s pay, benefits, work assignments, and/or working conditions;}

            ^{6. Such conduct has the purpose or effect of unreasonably interfering with an employee’s ability to perform his or her work or creates an intimidating, hostile or offensive work environment.}

            ^{7. Conditions exist within the school environment that allow or foster harassing activities of a sexual nature, including but not limited to, obscene pictures, lewd jokes, sexual comments and innuendo, or, among other things, sexual advances.}

            ^{8. Out of school conduct, including use of the Internet, which creates or contributes to a sexually hostile environment in school, unreasonably interfering with a student’s participation in an educational program, extra-curricular activity, and/or academic performance, or an employee’s work performance, pay, benefits, and/or which creates an intimidating, hostile or offensive learning or working environment.}

^{While it is not possible to list all those additional circumstances that may constitute sexual harassment, including the creation of a hostile learning or work environment, the following are some examples of conduct that may constitute sexual harassment, depending upon the totality of circumstances, the severity of the conduct and its pervasiveness:}

 

^{1. Unwelcome sexual advances, regardless of whether they involve physical contact;}

^{2. Sexual epithets, jokes, written or verbal references to sexual conduct, gossip regarding an individual’s sex life; comments about an individual’s body, and/or comments about an individual’s sexual activity, deficiencies, or prowess;}

^{3. Displaying sexually suggestive objects, pictures and/or cartoons;}

^{4. Unwelcome leering, whistling, brushing against the body, sexual gestures, and suggestive or insulting comments;}

^{5. Inquiries into one’s sexual experiences; and}

^{6. Discussion of one’s sexual activities.}

^{The CSO acknowledges that in determining whether sexual harassment has occurred, the perspective of the complaint and/or victim should be considered. While the accuser’s conduct and/or intention may be considered, sexual harassment may be found even where the accused has/had no intention to sexually harass another individual.}

^{COMPLAINT PROCEDURES AND PROHIBITION OF RETALIATION}

^{1. Appointment of Sexual Harassment Officers}

 

^{The CSO’s Superintendent of Schools (“Superintendent”) shall appoint a Catholic School Sexual Harassment Prevention Officer (CSSHPO) for the diocesan Catholic schools. Each School shall create the position of School Sexual Harassment Prevention Officer (“SSHPO”). At the end of each academic year, each School will submit to the CSO a list of candidates for the position of SSHPO. The CSO will thereafter designate the SSHPO for each school. In Diocesan secondary schools, at least one male and one female SSHPO will be appointed. The SSHPO(s) will serve from September through August of the next school year.}

^{The CSSHPO and the various SSHPO’s shall receive training in the area of sexual harassment prevention and proper investigation into reports of sexual harassment. Each School shall notify the CSSHPO if its SSHPO’s employment should end or its SSHPO should be unable to complete his or her duties during the academic year.}

^{2. Reports of Sexual Harassment}

^{The CSO and its Schools strongly encourage any student or employee who has been subjected to (“subject”) or otherwise witnessed (“reporter”) conduct that may comprise sexual harassment to report that conduct. Any student or employee who believes that he or she has been the victim of or witness to an incident(s) of sexual harassment may report such incident(s) to the Superintendent, CSSHPO, the Diocesan Assistance Coordinator, any administrator working in the CSO, any SSHPO, School Principal, Assistant Principal or to a School Counselor.}

^{The staff member to whom the complainant is made shall promptly report the complaint to the SSHPO and the Principal of the School where the harassment is reported to have occurred. If the complaint concerns the SSHPO, the staff member need only advise the Principal. Any staff member who fails to report a sexual harassment complaint may be subjected to disciplinary action.}

 

^{The Principal shall notify the CSSHPO and Superintendent. 3 In the event the report involves the Principal, the staff member receiving the report shall promptly notify the CSSHPO or the Superintendent of the report. In the event the complaint concerns the Superintendent, the CSHPPO shall notify the Chancellor of the Diocese and take such measures as are appropriate, in consultation with the Chancellor. If the CSSHPO should be the subject of the report, the Superintendent shall assume that officer’s duties and take any other appropriate action. In all events, the CSSHPO will immediately consult with the Diocesan Assistance Coordinator to ensure compliance with the Diocesan Safe Environment Policy (“VIRTUS”).}

 

^{The CSO, in coordination with the Superintendent and Diocesan Assistance Coordinator, shall make a determination as to who will investigate the complaint (e.g., the Superintendent, CSSHPO, Diocesan Assistance Coordinator, a diocesan Catholic school administrator, Principal, counsel or an outside investigator or a team of these individuals). All complaints of sexual harassment will be held in confidence to the extent practicable and as permitted by law, so as to enable a thorough investigation. While the CSO and its Schools respect the privacy and anonymity of all parties and witnesses to complaints brought under this policy, they cannot guarantee confidentiality. Whenever a School or the CSO has knowledge or reason to believe that an instance of sexual harassment has occurred, the School and/or CSO shall, even in the absence of a complaint, cause a prompt and thorough investigation of any such incident.}

^{3. Investigation of Reports of Sexual Harassment}

^{Upon receipt of any complaint of sexual harassment, the CSSHPO will facilitate a thorough, prompt and impartial investigation of the report or complaint to be conducted. Barring extenuating circumstances, all such investigations shall be completed within 30 calendar days of receipt of a complaint or report. Such investigations shall be conducted according to this policy. It is the policy of the CSO that all complaints of sexual harassment shall be taken seriously and that an investigation shall be conducted to the fullest extent possible.}

 

^{Upon completion of the investigation, the investigator shall prepare a written report that details the substance of the investigation, statements obtained, documents reviewed, the investigator’s findings of fact and recommendations as to any appropriate remedial action. The investigator shall the report with the CSSHPO, who will review it for completeness. If the CSSHPO determines that additional work is required, the CSSHPO shall document what additional work is required and return the report to the}

 

^{3 In all events, unless the subject of the report, a staff member receiving such a report shall notify the Principal of the school where the alleged harassment took place and that Principal shall notify the CSSHPO and/or Superintendent of the matter. If the Principal is the subject of the report, the procedure stated infra shall apply.}

 

^{investigator for completion. Upon its completion, the report shall be filed with the Superintendent’s office, via the CSSHPO. The Superintendent’s office shall share the report and/or the necessary content of the report, as is appropriate in each case.}

 

^{As set forth below, the outcome of an investigation of a sexual harassment complaint shall be related to the accused, the reporter and/or subject and, in the case of a student, the parent/guardian of an accused or subject (individually, “Interested Party”). Such information shall be given to these individuals within 30 days of the report’s completion, in summary fashion, taking care to preserve any confidential material, to the extent practicable, and consistent with the law, any relevant contract, and CSO personnel policies.}

^{4. Corrective Action Based on Investigation}

^{If the result of the investigation indicates that sexual harassment or other inappropriate behavior has occurred, immediate and appropriate corrective action will be taken. It is the policy of the CSO to appropriately discipline an offending individual consistent with the law, CSO policy and any applicable contract or agreement. As appropriate, the School or CSO may direct remedial training. If the alleged behavior constitutes or may constitute a crime, the Superintendent shall advise the Chancellor of the Diocese, and those Diocesan officers shall facilitate the immediate notification of the appropriate law enforcement agency.}

 

^{In the event any Interested Party should disagree with the conclusions of the investigation and/or the remedial action selected, such individual may file a written appeal of the findings to the Superintendent within 14 calendar days from the date on which the Interested Party is advised of the investigation’s conclusions and the remedial action to be taken. The Superintendent shall promptly review and consider the appeal, the investigation report and any other relevant information and decide the appeal, to the extent possible, within 14 calendar days of its receipt. Thereafter, the Superintendent may amend the investigation report or alter the disposition of the matter, as appropriate, and supported by the evidence, within the Superintendent’s sole discretion.}

^{5. Prohibition of Retaliation and Follow-up to Investigation and/or Corrective Action}

^{The CSO and the Schools prohibit any conduct that is intended, may be construed as constituting or which constitutes retaliation against a complainant or reporter for the good faith reporting of an incident pursuant to this policy, as well as against any person who testifies or otherwise provides information or otherwise assists in a sexual harassment investigation. Follow-up inquires by the appointed investigator CSSHPO, SSHPO and/or School Principal shall be made to ensure that the reporter, subject and/or witnesses have not suffered any retaliation.}

^{In addition, the SSHPO and/or the investigator shall follow-up with such individuals at regular intervals during the school year to determine if any enacted remedies have been effective and to insure the absence of any retaliation by any student, staff, parent or other person.}

^{If the CSO reported the matter to a law enforcement agency, as detailed above, the Superintendent’s Office shall follow-up with the appropriate law enforcement agency to determine the status and outcome of any criminal investigation or prosecution, and shall act as a liaison with such law enforcement agency to assist it in obtaining necessary information to the extent appropriate and lawful.}

^{TRAINING AND DISTRIBUTION OF POLICY}

^{The Catholic Schools of the Diocese of Syracuse shall provide appropriate training to staff and students regarding awareness of and sensitivity to issues involving sexual harassment, including condemnation of such conduct, the sanctions for harassment and preventive measures to help reduce incidents of sexual harassment.}

^{A copy of this policy shall be distributed to all personnel, students and parents/guardians posted in appropriate places and included in all school handbooks.}

 

 

 

^{The Diocese of Syracuse Catholic School Office}

^{Sexual Harassment Formal Report Form}

^{Date: ___________________________}

^{Name of Reporter: ______________________________________________}

^{Check one:  ___Student            ___Teacher       ___Staff         ___Other}

 

^{Date of incident: __________________________________________________________}

^{Place of incident: _________________________________________________________}

^{Description of incident: (Description in full detail; attach additional sheets if necessary)}

^{_______________________________________________________________________}

^{Name of witness(es), if any: ________________________________________________}

^{Has the incident been reported before? If so, how? _______________________________}

^{If yes, when? To whom? ___________________________________________________}

^{What was the outcome? ____________________________________________________}

^{Additional comments:}

^{________________________________________________________________________}

^{Signature of Reporter: _____________________________________________________}

 

^{Date: ___________________________________________________________________}

 

^{Signature of Person Receiving Complaint: _____________________________________}

 

^{Date:___________________________________________________________________}